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New Employee Orientation Checklist

University of Illinois Library at Urbana-Champaign

Questions? http://www.library.uiuc.edu/administration/human/

** Supervisor/Unit Head Information **

Before the First Day of Employment

By the Supervisor/Unit Head

Send starting date and information to Library Human Resources
Send welcome/introduction announcement to all on the employee’s first day, via LibNews (Unit Head or Division Coordinator is responsible for this task)
Insure cleanliness and order of the work area
Be sure office keys are available for employee
Check status of telephone, long distance service, and voice mail
Check status of computer and software
Standard computer and software configurations http://www.library.uiuc.edu/systems/config.html
Additional software available through Systems http://www.library.uiuc.edu/systems/software.html
Inform other staff in unit of arrival of new employee
Personnel information regarding staff who report to the employee
Prepare work related documents, e.g., annual reports, updated job description, account numbers and information, etc.
Using Orientation Checklist, prepare orientation schedule being sure to include elements not part of the checklist

By Library Human Resources Office

Send logon and temporary password for NESSIE to employee
Make arrangements for I-9 completion
Send welcome packet (include hang tag)
Arrange to take employee to ID center and Campus Parking
Once Employee information is complete in NESSIE, enter in Banner

Supervisors/Unit Heads, the “New Employee Orientation” checklist is provided for your
convenience and information. It is intended to be your guide as you orient your new employee
during their first days of employment. You and the employee should each have a copy. As
tasks are completed, they should be so marked on the sheet. It is recommended that the
checklist be completed by the end of the third or fourth week of employment. If all tasks do not
apply to your new employee, they should at least be referenced and so noted on the form.

Separate sheets are available which highlight the differences which result from different
employment groups, i.e., faculty, civil service, graduate assistant, and student. If there are any
questions, please contact the Library Human Resources Office. 03/20/07



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