New Employee Orientation Checklist

University of Illinois Library at Urbana-Champaign

Student Employees

Questions? http://www.library.uiuc.edu/administration/human/

Name ________________________________________________________________

Beginning Date _______________________________________________________

Job Title _____________________________________________________________

Supervisor/Unit Head ___________________________________________________

Department/Unit ______________________________________________________

Office Address _________________________________ Mail Code _____________

Street Address ___________________________ Office Phone Number ____________

On or Before the First Day of Employment

With the Library Human Resources Office

• Complete application with Library Human Resources Office
• Receive logon and temporary password for New NESSIE
• Complete New NESSIE electronic paperwork (including Ethics training)
• Verify whether or not student has College Work Study award
  (If student requires copy of award letter, available online)
• Direct deposit or I-card credit
• Complete I-9, requires two forms of identification, or passport

• Student I-Card, to verify student status, and serves as photo ID
• Social Security card, birth certificate, (others on back of form)
• International Students
  • Must have obtained social security number
  • Current Passport
  • Copy of I-20
  • Limit of number of hours of work? (check with OISA)

Compensation

• Time sheets, verify with supervisor where they are kept or if you will be filling them out electronically.
• Schedule for submission of timesheets for on time pay (payroll schedule)
• Should time sheet be signed at beginning of pay period?
• Pay date
• Accessing pay statements

Attendance (We ‘bolded’ this section because it is SO important!)

• Time reporting
• Hours of work and schedule
• Flexibility of schedule, requesting change to work schedule, how your absence impacts other workers
• Opening and Closing Responsibilities
• Policy for substitutes for schedule
• Tardiness
• How to report absences, yours and coworkers', to whom? How much notice? How to notify? (phone or email)
• Scheduled absences from regular schedule, how much advance notice needed
• Inclement weather
• Holidays, spring break, fall break, time between semesters
• Work shift Breaks

Safety and Security

• Keys & Key Policy
• Library Security Guards
• Location of “screamers” in unit
• Weather Radios
• Library Emergency Procedures Manual
  • Review evacuation plans
  • Fire Drills and Tornadoes
  • Civil Defense Sirens
  • Location of fire extinguishers
• First Aid
• Ergonomics
• Building and office access during emergencies
• Accidents and emergencies
• After-hours procedures

Personal Concerns

• Employee emergency contact information
• Breaks, lunch periods, available facilities
• Restroom locations
• Smoking policy
• Safeguarding personal belongings

Professionalism

• Appropriate dress and hygiene
• Appropriate telephone and email usage
• Appropriate use of computers during work time, surfing the web and downloading
• Food in the Library, Library Food Policy
• What if you see patrons with food?
• Unit policy on use of radios, earphones, I-pods, other personal electronic devices
• Visitors
• Ethics, campus policy, training, and requirements (completed with Library HR)
• Work hours expectations, full shift
• Patron Confidentiality
• Sexual harassment
• Student Code of Conduct
• Alcohol and other drugs
• Library etiquette

Equipment, supplies, and Property Use

• Use of computers during work time, (checking personal email)
• Copiers and microform readers, training and usage
• Printing requests and copying, copy cards, LibPrint
• Fixing equipment or requesting repairs

Communication

• Communicating with Supervisor
• Communicating with other student staff, other civil service staff members
• Online Directory
• Telephone and Voice Mail, telephone number

Job Expectations

• Employee responsibilities
• Supervisor expectations
• Overview of job duties
• Role of student assistant within uniit/department
• Role of unit/department within the Library, organizational chart
• Job responsibilities of other unit members
• Key unit contacts and referrals
• Standards, goals, and objectives of the unit
• Forms and reports, statistics

Performance Review and Evaluations

• Will your supervisor conduct a performance evaluation?
• Calendar/Frequency
• Goal setting
• How to get feedback on your work

Dates this checklist was reviewed _________________________ Initials _______

_____________________________ Initials _______