New Employee Orientation Checklist

University of Illinois Library at Urbana-Champaign

Civil Service Employee Supplement

Questions? http://www.library.uiuc.edu/administration/human/

Compensation

• Where to view appointment information in NESSIE
• Time sheets submitted every two weeks, contact Business Office for schedule (or, unit may be on web time entry, check with supervisor)
• Pay date is every two weeks, on Wednesdays. See Library HR website for current schedule.
• Vacation accrual, hourly, based on years of appointment, schedule on LHR website.
• Sick Leave, fixed amount per pay period, see schedule on LHR website.
• Salary increases, determined by contract for those classifications covered by a Bargaining Unit, for Open Range , once a year in August, based on merit

Attendance

• Benefit usage reporting, recorded on time sheet, or on web for web entry.
• Your work schedule
• Unit coverage and your responsibilities

Safety and Security

• Your responsibilities in your unit

Professionalism

• Ethics, campus policy, training, and requirements
• Gift Policy
• Conflict of interest, Civil Service employees
• Diversity issues, staff and patrons, Office of Equal Opportunity and Access
• Nepotism considerations, employment of relatives
• Workday expectations, your work day
• Confidentiality

Equipment, Supplies, and Property Use

• How the equipment budget works for the Library
• Ordering supplies
• Requesting meeting room and instruction space
• Remote access to network resources

Job Expectations

• Meet with your direct Supervisor
• Responsibilities of Unit Head
• Annual Evaluation of Staff
• Preservation/Conservation Responsibilities
• Working with other Support Staff
• Bargaining Unit Information
• Graduate Assistants, roles and responsibilities
• Student Assistants, roles and responsibilities

 Benefits Information

• Where to view personal benefits package
• Open Enrollment
• Considerations based on part-time status
• Tuition and partial fee waiver (check with Library HR)

 Research, Scholarship & Service

• Demands on Faculty for research
• Research Time
• Coverage issues as related to Faculty Service

 Performance Review and Evaluations

• Campus policies
• Calendar for your Unit

Bargaining Unit Considerations

• Classifications covered by Bargaining Units in the Library
• Union membership and dues
• Fair Share
• Stewards
• Access to Contracts
• State Universities Civil Service System (SUCSS)
• State Universities Civil Service Statute and Rules
• Policy and Rules – for Civil Service
• Campus Administration Manual
• Probationary Period and evaluations
• Changing classifications, reclassification, promotion, transfer (3700) & (698)
• Classification specifications (class specs)
• Job descriptions Instructions Template

 Resolving Job Concerns

• Informal resolution
• Resources for employee
• Formal grievance procedure
• Disciplinary policy

(Supervisor and Employee should initial this form)

Dates this checklist was reviewed ____________ Initials ______ _______

_______________ Initials _______ _______

_______________ Initials _______ _______

Questions?

Phone Library Human Resources Office at 333-8169 or visit http://www.library.uiuc.edu/administration/human/. After checklist is completed, employee should retain a copy, and original should be returned to Library Human Resources.

Thank you . Rev. 03/20/07