New Employee Orientation Checklist

University of Illinois Library at Urbana-Champaign

Questions? http://www.library.uiuc.edu/administration/human/

Name ________________________________________________________________

Beginning Date _______________________________________________________

Job Title _____________________________________________________________

Department/Unit ______________________________________________________

Office Address _________________________________ Mail Code _____________

Street Address ___________________________ Office Phone Number ____________

Supervisor/Unit Head ___________________________________________________

 

On or Before the First Day of Employment

With the Library Human Resources Office

Receive logon and temporary password for NESSIE (Accounts created for all academic employees, plus civil service if their supervisor indicates a need) https://nessie.uihr.uillinois.edu/cf/index.cfm

Schedule date for Benefits Orientation
Schedule date for SURS Orientation (optional)
Establish user Net ID for email logon, user name, and password

Complete I-9 (requires two forms of identification, or passport) http://www.ips.uiuc.edu/isss/SpecializedInfoServices/CampusUnits/I9_Resources
Schedule time for Staff Identification Card (To secure campus ID, you will need a new campus address and picture ID) http://www.union.uiuc.edu/services/icard.htm
Visit Campus Parking (Requires a copy of vehicle registration to sign up for space)


Visit Library Systems Office, Computer usage and issues

Library Systems Office Webpage

FAQs

Staff Tips
List of services

Set campus Active Directory (AD) account password if not yet done
Depending on unit, may also need a UIUC LIBRARY domain account [being phased out]
If unit web editor, assign access permissions
File storage options

Shared G: drive for unit, working groups, committees
Individual H: drive
CITES Netfiles http://www.cites.uiuc.edu/netfiles/index.html

Get subscribed to appropriate Library Listservs & Forums
If Voyager access is needed, fill out online Voyager account request form
If Academic employee or supervisor requests, request Oracle Calendar (formerly CorporateTime) account
LibPrint account for charging public printing

Email options

 

After Start of Work

Compensation

Complete process for payroll
Time sheets http://www.library.uiuc.edu/administration/busoff/Payroll/stafftimesheet.html
Paycheck distribution/direct deposit
Pay date http://www.library.uiuc.edu/administration/busoff/payroll.html
Accessing pay statements, requesting paper pay statements
Holidays (standard) and floating holidays (fiscal year) http://www.uiuc.edu/resources/holidayCalendar.html
Vacation
Sick Leave
Appointments and Raises

Attendance

Time reporting and benefit usage reporting
Hours of work
Flexibility of schedule, requesting change to work schedule
Requesting time off for vacation
Using sick leave, calling in sick, “requesting” sick leave when appropriate
Tardiness
Requesting leaves, forms required, FMLA, parental, bereavement
Absences from regular duties, work related
Inclement weather
Breaks

Safety and Security

Keys & Key Policy
Library Emergency Procedures Manual
Review evacuation plans
Fire Drills and Tornadoes
Civil Defense Sirens
Location of fire extinguishers
First Aid
Ergonomics
Building and office access during emergencies
Accidents and emergencies
After-hours policies

Personal Concerns

Employee emergency contact information
Breaks, lunch periods, available facilities
Food and drink policies
Restroom locations
Smoking policy
Safeguarding personal belongings http://www.dps.uiuc.edu/safety_resources05.htm

Professionalism

Appropriate dress
Appropriate telephone and email usage
Visitors
Services Advisory Statement
Ethics: campus policy andtraining, and requirements
Conflict of interest
Workday expectations, full day
Confidentiality

Equipment, supplies, and Property Use

How to get equipment
Scheduling meeting rooms & instruction areas
Copiers and microform readers, training and usage
Printing requests and copying, copy cards, LibPrint
How to get supplies
Fixing equipment

Communication

Library Listservs: LibNews, LibFac, LibStaff
Library Online News (LON) (formerly Library Office Notes)
Library Gateway
Online Directory
Telephone and Voice Mail, telephone number
Long Distance Access Code and/or Calling Card information
Library Staff website
Online Library Forums (PhpBB)
Online Tracking Report Systems (OTRS)

Job Expectations

Review job description/position announcement, copy with signatures for supervisor and
employee
Employee responsibilities
Supervisor expectations
Overview of job duties
Role of employee within unit/department
Budget and accounting responsibilities, collection and operating budgets
Role of unit/department within the Library, organizational chart
Job responsibilities of other unit members
Key unit contacts and referrals
Standards, goals, and objectives of the unit
Unit forms and reports, statistics
Library committees

Performance Review and Evaluations

Calendar
Where to access the forms
Goal setting

Benefits Review

Verify attendance of Employee Benefit Orientation
Check deadlines for benefit choices
SURS orientation
Taking University classes
Employee travel discounts
Employee purchasing discounts
Staff development courses
Professional organizations
Computer training
Staff Development and Training Committee
Faculty Staff Assistance Program (FSAP)

Calendars

Training Calendar
Library Master Calendar
Academic year

(Supervisor and Employee should initial this form)

Dates this checklist was reviewed ____________ Initials ______ _______

_______________ Initials _______ _______

_______________ Initials _______ _______

Questions?

Phone Library Human Resources Office at 333-8169 or visit
http://www.library.uiuc.edu/administration/human/. After checklist is completed, employee
should retain a copy, and original should be returned to Library Human Resources.

		University of Illinois at Urbana-Champaign Library Gateway Homepage Comments to training@library.uiuc.edu BSW 23-Mar-2007