Backing up Application Data - Library Systems Office

This page gives information on backing up data from some common software applications.

Email

We recommend using CITES servers for secure storage of email unless more space is absolutely necessary for storage of work related files. This can be done by ensuring important emails are stored under the <Dominant> heading in Eudora or the netid@uiuc.edu heading in Netscape. All mail stored under the "Eudora" and "Local Folders" headings is not backed up unless specifically configured otherwise.

Eudora (includes address book)

Locate your Eudora mail folder via the My Computer icon or Windows Explorer, the following locations are possibilities:
- C:\Eudora
- C:\Eudora Mail
- C:\Eudora Pro
- C:\Program Files\Eudora
- C:\Program Files\Qualcomm
Right click on the folder once located and choose to copy it
Goto the H:\ folder via the My Computer icon or Windows Explorer
Right click within the folder and choose to paste
Your Eudora information should now be backed up

Mozilla/FireFox/Thunderbird address book

Go to the Tools menu
Choose Address Book
Then choose Tools again from address book window.
Click on Export option
Name your file, click Save, and your done.

Bookmarks/Favorites

Internet Explorer

Goto the File menu in Internet Explorer
Choose the Import/Export option
Click Next
Choose Export Favorites and click Next
Click Next if you want to export all favorites, or choose a subfolder
Type in a file to export your favorites to in the "Export to a File or Address" box, h:\iebookmark.html works nicely, then click Next
The process should be completed, click Finish to exit the dialog box

Mozilla/FireFox/Thunderbird

Goto the Bookmarks menu in Netscape/Mozilla
Choose the Manage Bookmarks option
Goto the Tools menu in the Bookmark Manager
Choose the Export option
Type in a file to export your bookmark file to in the "File name" box, h:\nsbookmark.html works nicely, then click Save
The process should be completed, you can exit the Bookmark Manager

User Documents

A user's documents can reside in many places. Windows has a default location it chooses to save files to, if you have used this default location instead of the H: drive, then the following options allow you to either point this default location to the H: drive (in Windows 2000) or backup the data in this location (in Windows NT).

My Documents Folder

If you store information in your My Documents folder, you can have Windows point this to your H: drive instead of your local hard drive. This will allow you to save to My Documents (the Office application default) knowing that it's really saving to your H: drive. Any machines setup to use the Active Directory login have already had the My Documents folder pointed to the H: drive.

If your My Documents folder does not appear on your desktop, you need to make it appear with the following steps:
- Double click on the My Computer icon on your desktop
- Goto the Tools menu in the My Computer window
- Choose the Folder Options option
- Click on the View tab
- Click on the checkbox next to the "Show My Documents on the Desktop" option (second from the bottom on the list)
- Click on OK
If your My Documents folder is on your desktop, you can use the following steps to point it to your H: drive
- Right click on the My Documents icon on your desktop
- Choose Properties from the menu
- Under the Target text box, type H:
- Click on OK
- The computer will prompt you if you want to move all documents in your old location to the new location, click Yes
- All of your documents will be migrated from your local hard drive to your H: drive. You can access them by going either to your My Documents folder or your H: drive.