Accomplishments University Library University of Illinois at Urbana-Champaign

July - December 2002 

Services

• Hosted campus teleconference for USA Patriot Act
• Virtual reference circulation doubled in UGL
• UGL Media Center replaced the Capacitance Electronic Disc Collection in newer format, majority of beta formats have been replaced
• City Planning and Landscape Architecture Library (CPLA) implemented a new design for CPLA Website—to give a consistent appearance to all of CPLA Web pages and make them easier to use
• CPLA created a “Lake Michigan Development Project” website
• Commerce web page has been revamped, with a user-friendly and very aesthetic interface, designed and developed by Kerry Wu
• Commerce developed three tutorials for databases
• Commerce, in partnership with CIBER, held two lunchtime workshops on the Global Scholar’s desktop for international doctoral students
• LIS Library launched UI Current LIS Clips, an electronic current awareness service.
• Reference doubled the number of chat reference questions answered
• Reference increased the number of email queries by 35%
• Reference librarians staffed the Information Desk
• Reference has expanded its commitment to providing access to electronic reference sources through the Gateway
• Reference doubled the number of Learning Communities sections for which instruction is provided
• The Africana and Afro-Americana units established a Pan-African CD-ROM workstation
• Latin American & Caribbean Library changed the format of its homepage, reorganizing links and adding a menu, to make it more accessible
• Grainger Engineering Library implemented the Open Archives Initiative

            (OAI) Engineering, Computer Science, and Physics search system

·         Grainger Engineering Library expanded the Grainger Search Aid system

·         Grainger Engineering Library developed the Grainger Remote Reference Assistance software and system

·         Grainger Engineering Library began administration of the UIUC College of Engineering Summary of Engineering Research, the yearly publication and Web site reporting COE faculty projects, grants, awards, and publications.

·         Grainger Engineering Library completed a transaction log analysis of over 85,000 public terminal menu selections made over the last eighteen months.

·         Grainger Engineering Library, with Provost funding, expanded building hours to 3:00am Sunday through Thursday adjusting Reference Desk hours to 10:00pm and providing full-time staffing whenever the building is open

·         Biotechnology spearheaded a project whereby links to the full text of articles are available from within many of the primary journal indexes used by UIUC scientists

·         Biotechnology has put up a website for the USAIN conference, which will be held in late April; http://www.library.uiuc.edu/usain/

·         Natural History Survey created a webpage for the biological collections display that was housed in the main library in conjunction with the Evolution 2002 conference; http://www.library.uiuc.edu/nhx/libraryexhibit.htm

·         Arts & Humanities enhanced the Medieval Studies Web Site

·         Arts & Humanities Liaisons from Teaching Departments are meeting

·         Arts & Humanities Medieval Studies met to discuss a Humanities Reading Room

·         Modern Languages & Linguistics Library completed signage project for open shelves & reference sections

·         IRRC finished Universal Borrowing Task Force testing in August, began Universal Borrowing in September and engaged in Circulation and UB review through the fall

·         Borrowing Office handled almost 4,000 more loans than the same six month time period last year, that office maintained access to material while Illinet Online requesting was turned off, and based on budget discussions prompted a recommendation to reorganize IRRC and Circulation into an Access Section

·         IRRC, with the CIC ILL Heads, reviewed the CRL with staff to work towards a better processing and turnaround

·         The Assistant IRRC Librarian successfully implemented new Lending Pages on ILLiad

·         IRRC Lending Office instituted new fees for heavy ILLINET requesters and for libraries not using electronic invoicing

·         IRRC Borrowing is using III for all ILL invoicing

·         IRRC hosted ISU, UMich, and UChicago for in-depth looks at ILLiand

·         IRRC completed a survey of EReserve potential item and projected use in the fall

·         Geology has created several Web resources

·         Geology has started on Web pages for PSED

Exhibits

• Latin American & Caribbean Library prepared exhibits for foreign visitors; supported 11 visiting librarians from Columbia

·           The Rare Book and Special Collections Library was part of a three-part

program, "Epigraph for a Condemned Book," with Krannert Center for the

Performing Arts and Krannert Art Museum

• There were two exhibits in Rare Books: “The Correspondence between Benjamin Dann Walsh and Charles  Darwin, 1864-1969,” and “Saving for the Future: The Library Friends’ Preservation Gift Fund at Work”

Collections

• CPLA identified a shelf full of historical garden books from the Main Stacks to be transferred to CPLA Library for the Ph.D. Landscape Architecture program
• CPLA completed shifting the entire reference collection to accommodate space to shelve new reference books
• Reference added several notable collections including the Canadian Biographical Archive, the supplement to the American Biographical Archive, and the Oxford Reference Collection online
• Asian Studies GA in Arabic reduced Arabic language backlog by 2,222 volumes during the summer
• Latin American & Caribbean Library indexed 19 issues of its journals for the Hispanic American Periodicals Index and the Latin American Tables of Contents
• Chemistry Library acquired access in perpetuity to Elsevier’s Inorganic and Chemical Engineering electronic journal backfiles
• Chemistry Library acquired access to Academic Press electronic journals
• Chemistry Library finished reviewing Stacks materials in 540 and 660 call number ranges for the Oak Street facility
• Office of Collections send a draft of “Collections Reproduction and Permission” to University Counsel
• Office of Collections began discussion with teaching faculty on reconceptualizing their stacks collections, in light of the building of the Oak Street facility
• Office of Collections began processing items into “faux Oak Street”
• 10,000 18^th-century books from circulating collection are being transferred to Rare Books
• Classics Library microfilmed the Dittenberger-Vahlen pamphlets
• Classics Library relocated 400 volumes dealing with medieval studies
• English acquired the Black Drama database
• Office of Collections established a Gay/Bi-Sexual/Transgendered library committee
• Completed selection of 650,000 volumes for Oak Street using a combination of library faculty and staff and student “swat” teams

·         The Bookstacks Office staff and Gil Witte persevered in preparing a large volume of materials for Oak Street despite the loss of a beloved and key staff member, Elsa Miller, in November

·         Kayleigh Van Poolen coordinated the Oak Street pre-identification project, which flagged over 650,000 volumes as potential candidates for Oak Street based on circulation history

·         CPLA completed selection of books and serials of materials from Main Stacks to Oak St. facility

·         Commerce selected 2,725 titles for Oak St.

·         Education & Social Science Library added 61 gift tests from ISU to the UIUC Test Collection and entered into the database of tests

·         Office of Collections selected and interviewed vendors for e-resources management system

·         Office of Collections hosted Bernie Reilly, President of CRL

·         IRRC staff is working with Systems on a massive union listing project to load serial holding onto OCLC

·         Geology is vacuuming the stacks

·         Geology is conducting a use study of print journals, determining the availability of geology e-journals and creating a database of titles to be transferred to Oak Street or Main stacks

Preservation

• Hired a brittle books coordinator to begin a brittle books replacement and reformatting program
• Secured rain bags for the library system
• Wrote a mission statement and a service statement
• Stephanie Atkins oversaw a successful NEH funded microfilm re-housing project in which over 12,000 microfilm reels were re-housed in accordance with preservation standards recommended in the Trinkley Report
• Office of Collections held classroom competition for preservation posters for our library

Budget

·       IRRC and Circulation had budget discussions prompted a recommendation to reorganize the two into an Access Section

Facilities

• Final reconfiguration plans for the upper level of the Undergraduate Library submitted to the Associate University Librarian for Budgeting and Planning
• Budget & Planning set up faux Oak

Equipment/Infrastructure

• Implemented Voyager
• Successfully implemented inputting of all types of order records into III
• Susan Duncan and Stephanie Atkins worked with Systems Office staff, campus accounts receivable staff, and ILCSO staff on the Voyager billing feed
• VetMed implemented the Voyager Serials module as the UIUC Library test case, successfully moved most of their data to Voyager and is busy writing documentation on the procedure
• Reference maintained its ongoing commitment for expertise in the library’s integrated system implementation and maintenance
• Grainger Engineering Library migrated the local INSPEC and Compendex databases off-site to Ovid and Engineering Village platforms
• Grainger Engineering Library finished projection and computing equipment upgrade to Grainger Commons.
• Grainger Engineering Library upgraded the first floor microcomputer lab with twenty-four new machines paid for with endowment funds
• Chemistry Library completed the conversion of Vet Med’s serial check in data from III to the Voyager serials module on schedule
• Rare Book installed a high-quality Zeutschel digital overhead scanner
• The Systems Office purchased Citrix, the software which enables the networking of CD-ROMS
• IRRC successfully updated to new illiad versions and spent time troubleshooting performance through the fall

Employee Support

·           Reference coordinated and provided training in the online catalog and library database to over 60 new graduate assistants

·           Slavic & East European Library trained all catalogers in using the cataloging module of Voyager and catching up with the backlog of materials that could not be cataloged during the so called “gap” period between DRA and Voyager

·           Office of Collections held a series of preservation workshops for our faculty and staff

·           Office of Collections made the e-resource database available to library faculty and staff

Development/Public Affairs/Outreach

·           Robert and Juanita Simpson endowed the first chair known as the Juanita J. and Robert E. Simpson Rare Book and Special Collections Chair.

·           The Library Friends Annual Fund raised $210,183 through direct mail and telemarketing efforts.

·           The Friends board was restructured and met for its first meeting this fall. Board membership has expanded beyond a 60 mile radius to include individuals from the Chicago area and nationwide. A committee structure has also been implemented in the reorganization.

·           The FY02 Annual Report was published and mailed.

·           Campaign Steering Committee was identified and invitations from the Chancellor to those individuals went out in November.

·           The internal steering committee met in December and signed off on a mailing to all Presidents Council members regarding the Library.  Also work has begun with Jim Gobberdeil on a campaign publication.

·           We received significant Fund agreements from Randall Biallas, William and Catherine Lawrence, James and Diane Staes, Edith Ann Stotler, James Russel Vaky and Julius L. and Dorothy U. Weiss

·           Reported our first match of $620,000 toward the $1.4M goal to the Andrew W. Mellon Foundation.  Also the December 31 campaign report put us at $7M toward our goal of $10M for a fall ’03 campaign announcement

·           9 librarians from South American and one from Botswana participated in a six-week leadership program at the Mortenson Center this summer

·           Librarians from Colombia, Haiti, Kazakhstan and Russia participated in the 2002 fall program

·           Marianna Tax Choldin gave the 12^th Annual Mortenson Distinguished lecture: “Walls and Windows, Islands and Bridges: Libraries Along the Road to Civil Society”

·           A new outreach activity for the Mortenson Center was the establishment of the Mortenson friends program. Eleven Library faculty members and one Lincoln Trail library consultant agreed to meet and work with Mortenson Associates

·           Received Mellon Grant for $1M for retrospective conversion of Marcette records and began conversion process with OCLC

·           The late Larry Murphy, former treasurer of the Dads Association left five hundred dollars for the Undergraduate Library

·           Physics and Astronomy Library hosted the Moldavian PI for a weeks visit and consultation as part of the research grant from the US Civilian Research and development Foundation for the Independent States of the Former Soviet Union

·           Physics and Astronomy Librarian visited the Academy of Sciences of Moldova, Chisinau to consult on the project and meet the team members.  From this project the Physics and Astronomy Library will receive $3,800 for graduate assistant salary

·           Latin American & Caribbean Library published v. 9, 2001 of Bolivian Studies Journal and distributed more than 50 copies to subscribers

·           Latin American & Caribbean Library gave a presentation and prepared a bibliography for the “Revolutions in Latin American History” class

·           Office of Collections hosted Abby Smith from CLIR for a library and campus discussion

·           Biology Library sponsored a print sale at the Evolution 2002 conference and made over $4,000

Other

·         Hired Barbara Ford as Mortenson Distinguished Professor

·         Hired Rajwant Singh Chilana as South Asia Studies Librarian (beginning date in Feb. 2003)

·         Hired Mohammed al-Faruque as Middle East Studies Librarian (beginning date in July 2003)

·         Hired Rodney Allen as Director of Business Operations (beginning date in January 2003)

·         Hired Miranda Beaven Remnek as Head of Slavic and East European Library (beginning date in January 2003)

·         Welcomed a new Head of Serials Cataloging

·         Welcomed two new faculty members into Acquisitions

·         Hired Lisa Janicke Hinchliffe as new Coordinator for Information Literacy Services and Instruction

• Appointed Beth Woodard as Staff Development and Training Coordinator on a ¼ time basis

·         Commerce hired two new faculty, Yoo-Seong Song and Kerry Wu

·         Education & Social Science Library hired new Anthropology/Sociology Subject Specialist, JoAnn Jacoby

·         Biology Library hired Assistant Biology Librarian, Melody Allison

·         UGL hired Dana Wright, Assistant Undergraduate Librarian for Diversity Services who also serves on the campus Diversity Committee

• Cataloging Policy Advisory Committee reconstituted as Cataloging Policy Committee with new charge and membership

·         Greg Youngen, Physics and Astronomy librarian was appointed to the American Physical Society’s Publication Oversight Committee

·         Education & Social Science Library outsourced 992 children’s books that were cataloged by TechPro

·         Reference completed a trial of reconfiguration of reference librarian staffing

·         Asian Library wrote the “Strength of the Library” in support of the Center for East Asian and Pacific Studies application to the Department of Education Title VI National Resource Center

·         Rare Book instituted new security procedures

·         Lura Joseph, Geology Librarian, has been elected Vice-presiden/President-elect of the Geoscience Information Society