Accomplishments University Library University of Illinois at Urbana-Champaign

LIBRARY ACCOMPLISHMENTS

January – June 2002

Services

• Elissa Cochran, Becky Smith and all the Commerce GAs gave twenty-six instructional sessions to 545 students, faculty, and community users.  Four more web sites for these instructional sessions were published on the CRX Class Resources pages.  Five new databases appeared on the class resources pages.
• Emily Jedlick created a location note field in the online catalog for all the historical landscape garden collection housed in the special cases of CPLA Library.
• Barbara Jones, along with a History Department professor, taught a seminar on the Spanish Civil War, and had five students write their first ever research papers, using primary resources in the Rare Book and Special Collections Library.
• The Vet Med Library revised its home page to offer more options to the users.
• The Vet Med Library processed 556 DOCLINE requests, in the past year, from other libraries, and handled 4,065 Loansome Doc requests from the College of Vet Med faculty and staff.
• With some help from the Division, the Vet Med Library operation was successfully maintained during the three-month absence of the head librarian in the spring semester.
• The Development Office created “A Guide to Library Services” brochure with corresponding website for electronic resources.
• Espresso Royale Café opened in the Undergraduate Library Tunnel.
• New public service computer tables were added to the Undergraduate Library.
• The Arts & Humanities new website additions include a rationale for collecting in the humanities, principles of collection development; philosophies of the humanities; links to humanities websites at UIUC and at other institutions, and statements on the nature of humanities.  They have also changed the presentation of the site to include a new organization scheme that utilizes a navigational bar, and attractive Art Nouveau and Art Deco graphics.
• The Arts & Humanities Division have also added pages to its Medieval Studies Program Library Resource website and made additions to the already existing electronic and print bibliographies for French, German, Scandinavian, Classics, History, Religion, Philosophy, English literature, Visual arts, and Architecture.  The Division has also added graphics to various pages on the Jewish Studies website.
• In the Modern Languages & Linguistics Library new attractive and detailed signage for the reference collection as well as its open shelves circulating collections were produced.
• Progress on the German Emblem Book website, in the Modern Languages & Linguistics Library, include the recent addition of a searchable collection of sample images and metadata included in the emblem digitization project “Digital Emblematica” between the University Library and the Department of Germanic Languages & Literatures.
• The Geology Library created three new web pages for its patrons, including Geology Journals.
• The Geology Library updated the e-journals list, adding all titles relevant to geology and adding descriptions and other information to the entries, checked and corrected bad links detected by Checkbot analysis for Geoscience, and added new links.
• The Geology Library created six new web resources in support of library instruction, presented library instruction for three Geology courses, and conducted three library tours for candidates of geology department faculty openings.
• The Geology Library moved and updated extensive Web bibliographies created at NDSU, with permission of the NDSU libraries.
• The Geology Library created three web resources for the Geoscience Information Society.
• The Slavic Library’s Slavic Reference Service launched its online bibliographic instruction course “Introduction to Slavic Information Resources” and its virtual reference desk.  The Reference Service also participated in “TeachIt” sponsored by CET.
• A new website called “Take Us With You” was implemented by IRRC.
• The IRRC Main Web page has been revised and sports a new Library Gateway logo.
• In IRRC, new lending pages for ILLiad were drafted and are now being tested.
• In IRRC, e-reserves scanning for all photocopies were made available to the Education, Natural History and ACES libraries.
• IRRC lending staff began sending pdf email attachments to ILL clients overseas.
• Modern Languages & Linguistics has updated its “finding translations in the online catalog” tutorial.
• UIUC Library is the first to provide search access to over 1.6 million
  •  indexing records for cultural heritage materials of all types from over
  •  30 museums, libraries, and archives worldwide, using the Open Archives
  •  Initiative Protocol for Metadata Harvesting.  This project was funded by a grant from the Andrew Mellon Foundation.
• The Library received $150,000 from Illinois state Library to begin retrospective conversion of brief Marcette records.

Exhibits

• The Biotechnology Information Center mounted a display in the Mueller cases in the Main Library entitled “Biotechnology in Illinois.”
• The Natural History Survey Library organized a large exhibit for the Main Library called the INHS Biological Collections for an evolution/systematics conference held on campus.

Collections

• The Commerce Library finished the shifting of stacks materials, washed all of the shelves in the CRX open shelves and bound periodicals, and shifted all the books.
• Due to the present and future space shortage, the Commerce Library moved bound periodicals to the top shelves.
• SEC/Disclosure Microfiche in the Commerce Library have now been alphabetized.
• Many hours have been spent in Commerce on selection and data entry for remote storage.
• Becky Smith met with the CCBA Library Committee and began planning serial cuts for the upcoming year.  An extra help person was hired to develop a journals list to prepare for FY2003 collection planning.  Elissa Cochran assisted with putting appropriate departments in the department’s field of an Access database that will be sent to the committee to assist them in the serials cut selection.
• In the Education & Social Sciences Library, all the children’s literature books were transferred to remote storage, unpacked and shelved.
• Lonnie Clark completed a shift of the entire book collection to alleviate crowded shelves, in the LIS Library.
• Sue Searing collaborated with Chris Prom in University Archives to obtain funding to process a pamphlet and clipping collection that was donated to the LIS Library over twenty-five years ago by the St. Louis Public Library.  The project was carried out in the Archives and the materials now reside in their collection, with an online finding aid for researchers.
• The City Planning Library is continuing to add hundreds of Illinois counties, cities, and village documents to the CPLA Illinois Planning Documents Website, listing the titles and dates of the publications.
• The book review editors of the Journal of the American Planning Association donated a significant number of new urban planning titles to the City Planning Library.
• The City Planning Library received as gifts recent Illinois, Indiana, Michigan, and Wisconsin counties and cities planning documents from alumni of the Urban Planning Department, to be added to their growing planning collection.
• The Vet Med Library shifted over 80 feet of journal volumes.
• The Asian Library received a gift of more than 1,200 Chinese language books from the Taipei Economic and Cultural Office in Chicago.
• The Geology Library finished a study to determine gaps in the collection created by discontinuation of series formerly acquired through the Gifts and Exchanges Programs or by other means, and created an Access database of continuations which will be used for ongoing collection development.  It also initiated a project to determine gaps in the US Geological Survey documents collection in GEX, adding a number of expensive USGS CD-ROMs and other publications by appealing to the GeoNet e-list.
• The Geology Library examined the serials collection for use and compiled a list of serials cancellations with input from geology faculty, and examined the serials in the Main Stacks, compiled a database of potential transfers, selected from the database, filled out transfer forms, and turned them in.
• After determining there are major gaps in the GeoRef related to UIUC theses, dissertations, and honors papers, a project was initiated in the Geology Library to copy and send the missing information to GeoRef.
• A project has been initiated in the Geology Library to select materials for transfer from GEX once the remote storage facility has been completed.
• The Newspaper Library cataloged over 130 titles, 125 of which were international newspapers in either microfilm or print formats, resulting in almost all current subscriptions of international newspapers being cataloged and accessible to users on the Online Catalog for the first time.
• The Newspaper Library updated its database and webpages with additional features and links added.
• The Collections office developed and refined a model for collection budget allocation, using the LASC recommendations.
• The Collections office developed new and improved collections web pages.
• The Collections office revised an agreement with UMI for UIUC site microfilming operations.
• The Collections office established procedures for “faux Oak Street.”
• The Africana Library acquired more theses and dissertations from Mozambique and began acquisition of theses and dissertations from Morocco.
• The Asian Library hired a temporary 50% time GA to catalog Arabic language materials for the summer term.
• The Asian Library succeeded in securing electronic resources funds for the first and only vernacular database at UIUC.
• The Women and Gender Resources Library began circulating of books from its library.
• The “Own not Loan” program began in the IRRC as a pilot in early 2002.
• Preservation & Conservation re-established the microfilming unit in Noyes Lab and are working through the Slavic Reference Service’s duplication backlog.
• Cataloging/Acquisitions created Voyager cataloging documentation for the UIUC Library.
• Serials Cataloging cataloged approximately 323 serials titles into the Gap database and completed retrospective conversion on 50 Oak Street serials titles.
• Rapid Cataloging cataloged approximately 20,000 monographic titles into the Gap database, streamlined monographic maintenance workflow and a concomitant reduction in response, and processed 2,000 EBO titles for outsourcing to the OCLC TechPro service.
• Original Cataloging cataloged approximately 2000 titles into the Gap database.

Preservation

• The Biology Library moved the closed stacks from the basement, near a sump pump, to the middle stacks floor.
• The Andrew Mellon Foundation appropriated $1 million:  $700,00 in permanent endowment, to be matched two-to-one within five years to support library preservations programs and $300,000 to design and equip a conservation laboratory.
• The Development Office published the spring issue of Friendscript, a special issue that announced the Andrew W. Mellon Foundation Matching Grant and focused solely on preservation.
• The Planning & Budgeting office applied for an NEH division of Preservation and Access Grant for Stabilization of the Humanities Collection.
• The Collections office began discussions on disaster planning and salvage priorities for collections.
• Preservation & Conservation began library-wide use of binding bins, established a binding quota, and began contracting bindery services for rare book boxes.
• Preservation & Conservation developed stabilization procedures for materials being prepared for remote storage.
• Preservation & Conservation completed the first deacidification project with Rare Books.
• The Preservation Policy statement was approved.

Facilities

• ESSL received stackable chairs to be used to increase seating for electronic instruction sessions in its library and elsewhere.
• The Biotechnology Information Center moved into a new office in 123 Burrill Hall and set up office facilities for Katie Clark and GA, Yuanxiang Shi.
• The Planning & Budgeting Office participated in the warranty and commissioning phase for the ACES Library.
• Phase II of Phase I construction in the Main Library has been completed.  Phase III of Phase I is underway.  Acquisitions was relocated to its new space in Room 12.
• Improvements made to 7/14 hallway included new tile flooring and painted lockers.
• Planning continues on the Oak Street Facility with construction anticipated to begin in fall 2002.
• Renovation of the Chemistry space for the Microfiliming lab is complete.
• Planning for remodeling the Chemistry Library has begun.
• The New Welcome Desk was installed in the Main Library.
• The program statement for a Fine and Applied Arts Library has been updated.
• The Planning and Budgeting office did space planning for the Special Collections Wing.
• Remodeling requests were submitted to O&M for the Staff Lounge and the Gifts Department (Room 24B).
• The Geology Library initiated a project to address the lack of shelf space.  Some study carrels were removed, temporary shelving was found and added, serials were fore-edged, and shifting and vacuuming are ongoing.
• In the Geology Library windowsill deterioration was stabilized, and silk plants were added to the Reading Room to enhance the environment.

Equipment/Infrastructure

• Acquisitions successfully completed a fiscal year on a new system.
• The Systems office replaced the defunct InfoPrint laser printing system with a more flexible system they developed in house.
• The Systems office spent significant time in system profiling, data conversion, numerous client software version and configuration distributions, and the scheduling of training sessions for the implementation of Voyager.
• The Systems office completed replacement of the public workstations throughout the Library, replaced all the circulation workstations, and completed the Undergraduate Library transition to its completely new high speed network.
• The Systems office rolled out the redesigned Library Gateway.

Employee Support

• Lorna Engels received her M.L.S. from GSLIS.

• An Emergency Response and Security Committee was formed and drafted the Key Policy, Disaster Plan, and Staff Emergency Response Manual.
• Cataloging/Acquisitions implemented a successful staff training program for Rapid, Serials, and Original Cataloging units and created GAP databases for Library Staff and Users.

·         The Illinois Digitization Institute, a Library program funded by a grant from the Illinois State Library, Library Services and Technology Program, provided digitization training for over 120 Illinois librarians, archivists, and museum professionals.  This included intensive training for 25 new grantees for Illinois State Library digitization grants.

Development/Public Affairs/Outreach

• Donald and Marilyn Ainsworth gave $250,000 to benefit the Library.
• Over 100 Library Friends attended the Professor Winton Solberg Event.
• The Development office completed campaign/development interviews with unit librarians and produced library information sheets.
• The Development office produced a new Library Friends brochure.
• The Development office coordinated local TV, radio, and newspaper publicity for the Mellon Grant.
• The Development office redesigned the Library Friends website and added an online giving option.
• 749 donors pledged $46,143 in the Library’s February telemarketing campaign.
• The Geology Library participated in an interview for articles about new faces in the Geology Department (Lura Joseph), and “Looking Back”, about Harriet Wallace, a former UIUC Geology Librarian.
• The Asian Library held a ceremony to celebrate a donation of more than 1,000 Chinese language books to the Asian Library by the Taipei Economic & Culture Office in Chicago.
• The Andrew W. Mellon Foundation Matching Grant reached over $260,000.
• The Mortenson Center welcomed librarians from Russia and Croatia participating in projects of the US Department of State International Visitors Program, the 2002 IFLA-OCLC Early Career Development Fellows, and three mayors from Russia in conjunction with the Russian Small-Towns Project promoting working relationships between small town government officials and library professionals.
• The Mortenson Center has a new U.S. partner, Queens Borough Public Library in New York, which they will work with to provide practical training opportunities for Associates who have complete the Mortenson Center program.

Budget

• The Planning & Budgeting office updated and submitted Materials Price Increase for FY04.
• The Planning & Budgeting office completed the FY02 Salary Report.

 Other

• The Commerce Library has a new slogan; Commerce Library:  Your Ultimate Database.
• Barbara Jones received a $3,000 grant from the Illinois Program for Research in the Humanities to establish a Reading Group for Fall 2002, on the topic, “The Artifact in the Twenty-First Century.”
• Karl Angelson, a practicum student from Norway, was hosted by the Biology Library.
• The Biology Library sponsored a print sale at the Evolution 2002 conference, which made $4,333.
• The Geology Library cleaned out and rearranged GEX web files on the server.
• IRRC workflow was adjusted to prepare for Endeavor.
• Cataloging/Acquisitions successfully planned Voyager workflows to fit an integrated systems environment.
• Original Cataloging completed focus group meetings and analyzed assessment outcomes.

·         The IMLS Teaching with Digital Content grant program, which focuses on outreach to involve museums, libraries, and elementary schools in the use of digitized primary source materials, was selected to present its findings at the annual meeting of the joint Library/Museum Board of the Institute of Museum and Library Services in June.