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- Federated Searching, Online Research Resources (ORR), SFX, Ref Works,
and Current Awareness
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- What is it?
- A technology that allows
simultaneous search and retrieval from different databases and
electronic resources, such as e-journals, subscription databases,
electronic print collections, other digital repositories, and the
Internet.
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- A user enters search terms using one search interface. The search is run
in the associated databases, and results are presented in a single
results list.
- Note: You may know it as
multi-searching, metasearching, broadcast searching, integrated
searching, portal searching, consolidated searching, distributed
searching, or cross-database searching.
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- Metasearch engines (Metacrawler, Dogpile, etc.) simultaneously search
several individual search engines and their databases of web
pages. The search is free.
- Federated searches provide access
to the content of subscription databases. Thus, the scope of the search depends
on your institution’s investment in databases.
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- Searching multiple subscription databases through one user-friendly
interface
- No need to know which database offers what particular journal titles
- No need to master the syntax of each database
- Results displayed in a combined list, in a (usually) common format
- Simple, powerful interface that can be customized
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- For now only simple Boolean commands can be employed -- it is a great
time saver, a good starting point, but not a substitute for in-depth
searching
- However, Federated Searching capabilities are growing continually
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- Federated searching is an
emerging technology; the vendors are continually adding features
and updating the capabilities
- It has the potential to revolutionize online searching by making it
vastly more powerful and user-friendly
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- What is it?
- The entry point for accessing the UIUC Library electronic resources
- Where is it?
- It is accessed through the Library Gateway by clicking the link entitled
Online Research Resources.
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- ORR is divided into four basic categories (selected by clicking the
appropriate tab):
- Article Indexes & Abstracts
- Journals & Newspapers
- Reference Tools
- All Resources
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- Each resource category has three search options:
- Title
- Browse
- Subject
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- Title search - Use this if there is a specific resource that you are
looking for and you know all or part of the title or an abbreviation of
the title.
- Browse search - To browse, select the letter or number that the resource
title begins with. This will give you an alphabetical listing of
resource names that start with that letter.
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- Subject - Use this option if you have a subject area in mind, but not a
specific resource.
- --Select the best match from the subject headings and click on it.
- --You should now see an alphabetical list of electronic resources in
that subject area.
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- To view resources from multiple subject areas concurrently, first check
the Use Multiple Subjects box.
- --Next, check the box beside each relevant subject.
- --Finally, click Browse selected subjects together.
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- Use this category to find article indexes and abstracts that contain
citations from multiple journals. Article indexes and abstracts are a
good place to search if you have a topic in mind, but have no specific
citations.
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- Use this category to find individual electronic journals and newspapers.
- Each electronic journal will
contain some full-text coverage, but may not cover all the years of a
journal's existence or even all articles within a given issue.
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- Use this category to find electronic reference tools such as
encyclopedias and directories.
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- Use this category to search through all online resources, when you are not sure which specific
category a particular resource falls under.
- The All Resources category also contains a Resource Collections search
option, located at the bottom of the screen. Resource Collections groups
journals and other resources by vendor collection (EBSCO, East View,
etc.)..
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- Some journals will be available full-text from multiple sources. When
selecting the source, note the years of coverage that each source
provides.
- The ORR is designed so that the
journal version that is most frequently accessed by users will appear
first on the results list. This will often be the version that provides
the best level of access and coverage.
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- The right side of each entry will sometimes tell you if the library has
(or had) a print or microform subscription to the resource.
- If so, there will be a link to
the online catalog record, e.g.
-- See Catalog: v. 1 (1941) to present
- This helps locate issues that have not been digitized.
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- Every resource has an About link next to its name. The links provide additional
information about the source, e.g. about the scope of bibliographic
coverage.
- The About link is marked by:
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- The name says it all: ENCYCLOPEDIAS, DICTIONARIES & OTHER QUICK FACT
SOURCES
- This e-collection is accessible when you are in the All Resources or Reference
Tools section–
- The last entry in the left-hand column –
- “See also the Online Reference Collection”
- It is also accessible directly from the Library Gateway
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- What is it? A link server (a.k.a.
open linking software, link resolver),
a complimentary product to federated search tools
- What does it do?
- SFX allows researchers to link
from a citation in a database to a list of different services available
for that item, including links to the full text of a cited article. SFX can give you direct access from a
reference in a database or catalogue to the full text of an electronic
journal article.
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- Flexible/Configurable - Customizable components are tailored to
accommodate the requirements of institutions of all types and sizes.
- Easy to use - User-friendly
- Multilingual and multiscript - Full Unicode support provides multiscript
text capabilities. Users can interface with the system in their
preferred language, and libraries can create new language interfaces
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- Many information providers, covering a wide range of resources, have
already adopted SFX linking for their resources. Their numbers are growing
steadily. Here is the current list
of SFX Sources: http://www.exlibrisgroup.com/sfx_sources.htm
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- Watch for the Discover links:
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- When available, linking
directly to the full text content is provided.
- SFX […] “recreates some of the serendipity of browsing the stacks to
discover related resources.” (Harvard Library Notes)
- SFX eliminates the extra step of
accessing and re-executing searches in other databases. It also cuts down on frustration,
since it links users only to resources to which the user has access.
- These links (the “blue buttons”) will bring you to the Discover menu of
available services in various formats.
The links are context-sensitive, i.e. Discover presents a custom
list of services relevant for that particular citation.
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- If a link to full text is not on
the menu, it means that the Library does not license the electronic full
text for the particular title or that particular issue may not be
available.
- Check the online catalog link to see if the journal title is available
in print form.
- Please note: Discover is not (yet) perfect and sometimes it indicates
lack of full text resources when they do exist.
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- FullText Services in Discover may link to:
- direct link to full text of the article in one or more sources
- link to a journal's home page or table of contents that will lead you to
the full text of the article
- link to one or more databases that you may search for the full text of
the article
- automatic search of UIUC'S online catalog, to see if the item is
available in print.
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- Interlibrary loan request form
- link to RefWorks Direct Export Tool to download the citation
- web search for related information in Google Scholar, with keywords from
the citation title supplied.
- Note: Currently the SFX Knowledge
Base is separate from ORR
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- What is it?
- Personal, portable citation management and formatting software
- What can it do?
- --Export records directly from databases to Refworks
- --Build a bibliography in any of the major styles
- --Access that personal citation
database/bibliography from anywhere—on campus, at home, or abroad—via
the Web
- --Capture bibliographic information directly from webpages
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- When working on a group project you can share a RefWorks account
- RefWorks does not limit the number of accounts you create.
Every account can have two types of access: full and read-only.
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- Citations can be imported directly into RefWorks from a variety of
databases such as EBSCO's Academic Search, Web of Science, PsycInfo, MLA
Bibliography, etc.
- Note: there may be slight variations between databases in the exact
export procedure
- Items can also be added to your personal database manually, either by
importing a text file, or by entering the citation into a template.
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- A bibliography can be created in any citation style (APA, MLA, Chicago,
or a for a specific journal).
- It can be kept in any format you wish to create (HTML, RTF, Word. etc.)
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- RefWorks can be used in conjunction with Microsoft Word to automatically
insert citations to articles in a wide variety of formats such as the
APA, MLA, or Chicago styles, or the style required for a particular
journal.
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- Write-n-Cite allows access to references in RefWorks while working
within Microsoft Word.
- It lets you insert “citation placeholders”
- When you are ready to add a bibliography to the end of the document, Write-n-Cite
will create a bibliography and properly format your in-text citations
based upon only those references that have been inserted into your Word
document.
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- RefGrab-It works with the browser to capture and import bibliographic
information from web pages to RefWorks.
- Note: At this time RefGrab-It is not compatible with Netscape for
Windows
- If an ISBN number, PubMed ID or DOI exists on the web page, RefGrab-It
will automatically search various web resources for supplemental
information relating to these identifiers.
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- RefWorks may also locate RSS feeds related to that web page.
- When RefGrab-It is used on a web page, it automatically opens a
"temporary results page" in a new window. This allows
for reviewing the information and additional sources before importing
them.
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- Tool for dissemination of research
- Allows for sharing of folders or entire database with other users
- Access to RefShare is determined by the institution which provides the
RefWorks subscription
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- Comparison of RefWorks, Reference Manager, Endnote, and QUOSA
- (prepared by Columbia University)
- http://library.cpmc.columbia.edu/hsl/eres/documents/CMToolComparisonTableSorted.pdf
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- You may experience problems accessing Refworks when using Firefox as the
browser.
- Solution: In FireFox, look for a blue exclamation point icon in the
lower left-hand side of your screen, just to the right of the “Lock”
icon.
- Click the exclamation point icon and in the "Blocked Popups"
window that appears, click "Unblock Site".
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- Next -- select your browser “Refresh” button and you should get the
RefWorks login screen.
- Unblocking the RefWorks pop-up needs to be done once per FireFox install
or once per establishing user profile.
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- With the UIUC Library’s Search Assistant, you can simultaneously search
a highly selective subset of library databases
- It is aimed at undergrads
- It is still in a testing and development phase
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- What can it do for you?
- The ability to set up permanent searches.
- The ability to save a search you have created and run it manually
whenever you wish.
- The option to receive email updates (auto-alerts) when new research
matching your search criteria is added to a database.
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- In OVID databases (including ERIC, PsycINFO, and Current Contents)
- You can set up an OVID Personal Account
- It lets you create and maintain a private workspace for your saved
search strategies and AutoAlerts.
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- Cambridge databases of particular interest to social science researchers
include:
- Communication Abstracts
- Social Services Abstracts
- Sociological Abstracts
- Worldwide Political Science Abstracts
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Notes