Library Office Notes

Present:  J. Adamczyk, L. Engels, R. Hough, R. Jahr, E. Schroeder, J. Watkins, T. Webb,
G. Witte

I.  The minutes of the August 14, 2002, meeting were revised and approved.

II.  Reports

A.  Admin Council -- No meeting

B.  Faculty Meeting -- No meeting

C.  Divisional Meetings Items

Social Sciences Lorna Engels has accepted a new job outside the Library and a new LSSC liaison will be chosen.

III.  Updates/Discussions

A.  Personnel Safety & Security Advisory Group -- No new developments

B.  Reaching Forward South (20 September 2002) -- Twelve CSEs will be attending from the library.  We are in the process of obtaining university cars for the trip to Springfield.

C.  Staff Lounge -- The vents have not yet been opened in the larger room.   Per the recent newspaper article, O&M is no longer backed up with jobs.

D.  Food & Drink Policy -- No new developments

E.  LSSC By-laws -- The committee went through proposed revisions.   Discussion will continue at the next meeting.

IV.  New Business

A.  Selection of LSSC liaison to the Library's Strategic Planning Committee.
Jan Adamczyk was chosen, with Marla Crook as alternate.

Collection Development Meeting Summary
August 29, 2002

 We welcomed Cindy Ingold and Joe Zumalt as interns to the Committee.

Committees & Subcommittees:

Budget Subcommittee:  The work of the BSC will be rolled into the CDC this year.  Budget work will also include two members of the Senate Committee on the Library and Bart Clark.

Preservation:  Tom Teper talked about the work of the Preservation Committee and the smaller composition of the group.  The wish is to make this a subcommittee of the CDC.  The rationale is that preservation matters filter through the CDC anyway, as the Preservation Librarian is a standing member of the CDC.   The subcommittee will focus on developing guidelines and an inventory of grant interests within the Library this year, as well as work on specific projects that come up.

EIRC:  The Executive Committee asked that CDC consider how EIRC’s work can be best configured to carry out the work that needs to be done.  We agreed that divisional representatives will discuss the aspects of work that need to be handled by committee.  In addition, there was a question about the status of the position requested by Technical Services and Social Sciences Division to handle e-resource issues.  We agreed that divisions will also discuss general e-resource work needs in light of staffing needs for e-resources.  Lisa and Karen are working out a number of e-resource issues.  Lisa handed out a spreadsheet of titles that we know are ordered on er14.  This spreadsheet will be sent to all subject librarians as well.  Lisa is requesting additions and changes to the report.

Approval Plan Conflict Policy:  In the spring, Karen proposed a change in the policy for handling approval plan conflicts.  Present policy calls for the cost of a second copy to be split between the funds that want the book.   Smaller funds in particular are not always happy with this policy.  A poll of the divisions was split about the reaction to the change.  We agreed that Acquisitions will develop a streamer that indicates that a second copy is desired, and allows a fund to specify that a single subject fund will pay for it.  It was also agreed that conflicts will have to be resolved within two weeks.  Lisa also noted that the category of Environmental Sciences often has approval books that are not selected.

Budget:  The FY03 budget figures for each subject fund should be available by the end of the first week in September.  The CDC also acknowledged the excellent work that Deloris Holiman has provided to the fund managers, and agreed on a way to show that appreciation to her.

Binding Policy:  Tom Teper led the Committee through a discussion of the proposed and revamped binding policy and shared data on the costs of handling different materials.  We have the opportunity at last to cease peg binding if we agree to a more restricted binding policy for paperbacks.  The policy was approved and will be forwarded to the Administrative Council as an information item.   It was also suggested that Tom send out a message informing librarians how to focus paperback binding decisions more selectively.

EBO:  Lisa reported that she has met with the Committee to expand the EBO profiles.  They are awaiting reports from two of the European vendors.

Next Meeting:  September 24, 2:00, 428 Library.