Library Office Notes

MARCH LIBRARY EXHIBITS

Black History:  Spotlights of Political Change
Government Documents Library, Main Hall Wall Cases

Chinese Presence in Cuba
Latin American and Caribbean Library Display

Blacks in Chicago
Main Hall Cases

This was their Land:  Native American Indians in the U. S.
Map and Geography Library

The Euro is Here!
Modern Languages and Linguistics Library

John Philip Sousa and the Star Spangled Banner
Mueller Case, East Foyer

Abraham and Mary Lincoln:  Greatest President, Least Known First Lady?
Rare Book Room
(February 4-March 23)

Welcome Back Bears:  The U of I Connection, 1920-2001
University Archives

University of Illinois Library Office of Development and Public Affairs

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Executive Committee Meeting Minutes
February 11, 2002

Present: Paula Kaufman (chair), Dick Griscom, Janis Johnston, Bill Maher, Beth Sandore, Sue Searing, Leslie Troutman, Beth Woodard, Greg Youngen

Editors for P&T papers were assigned.  Peer review committees for candidates for promotion to full professor were assigned.  Individuals were recommended to bring the complement of full professors on the Faculty Review Committee and the Promotion & Tenure Advisory Committee up to the numbers necessary for peer review of candidates for promotion to full professor.

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LSSC Meeting Minutes
February 13, 2002

Present:  J. Adamczyk, A. Conrad, M. Crook, L. Engels, R. Hough, R. Jahr,
C. Kopp, P. Lindell, T. McCoy, S. McFarland, E. Schroeder, J. Somera, J. Watkins, G. Witte

Guest:  Bob Burger

This was a meeting with both departing members and new members.

I.  Minutes of the January 23, 2002, meeting were revised and approved.

II.  Reports

A.  Admin Council (Alan) -- Meeting canceled.

B.  Faculty Meeting (Pam) -- No meeting.

C.  Reconfiguration Meeting (Alan) -- Acquisitions has been told to be prepared to move to a basement room in April.  Kate Swan has replaced Mardell O'Brien on the committee.

III.  Officer/Committee Liaison Elections

Chair:  Gil Witte

Vice-chair:  Ruby Jahr

Secretary:  Julie Watkins

Admin. Council Attendee:  Jane Somera (back up, Jan Adamczyk)

Faculty Meeting Attendees:  Renee Hough and Eileen Schroeder

Library Reconfiguration:  Jan Adamczyk

Strategic Planning Attendee:  Lorna Engels

IV.  Updates/Discussions

A.  Gil Witte presented a draft of a Proposal for a CSE Retreat for committee to review and bring comments to the next meeting.

B.  Alan Conrad presented a letter of concern for committee members to review and e-mail comments to him.

C.  Gil Witte distributed a revised version of the Morale Document with a column for progress.  The committee will continue to follow progress.

D.  Spring Fling -- A "Spring Fling" is being planned for staff to meet and discuss LSSC matters with their LSSC liaisons.  The tentative date is March 20, first day of Spring (during Spring break) from 2:00 to 4:00 p.m.  A flyer will be distributed.

E.  ALA Scholarship -- Three reviewers were chosen.

V.  Meeting with B. Burger

He asked about the level of anxiety concerning the upcoming Voyager conversion. Training is the largest concern.  Staff that supervises circulation needs to be trained and confident, so they can in turn train student helpers.  Another concern is how to handle the transitionary period.  Tentatively, UIUC will be brought up on Voyager next, getting the hardest database on line early.  A snapshot for the major conversion is scheduled for March, with a provision to flag new records and new edits done later on DRA, so these changes can be done in a batch.  The issue of the Illinois State Library's web-casts was brought to Bob's attention (i.e., computer access and sound cards).

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Electronic Information Resources Committee Meeting Minutes
February 14, 20002

All in attendance except Karen Schmidt and Janice Pilch; Nuala Bennett representing Lisa German; John Weible, special guest

I.  New Gateway Issues

Discussion

The bulk of the meeting was devoted to a discussion with John Weible concerning policy recommendations needed to implement the new Gateway.  When the Administrative Council approved the general "look and feel" of the new Gateway, it was agreed that certain aspects required more detailed discussion and that the EIRC should take this up.

These aspects include:

1.  Finalization of the list to be used for broad-based subject searching.

2.  Finalization of the list of categories of materials to be used in searching (e.g., abstracting and indexing services, statistics, etc.).  The starting point for discussion is a detailed analysis with a  suggested list of categories prepared by Lori DuBois earlier this year.

3.  Recommendations for procedures to be followed to provide descriptive information (more detailed subjects, categories) for currently held resources and to add data as new resources are acquired.  Accurate and complete descriptions of online resources are vital if the new the Gateway is to function effectively.

Outcomes

1.  Systems will incorporate subject list changes suggested earlier by the divisions, and EIRC will look at the list one last time.  Since the list has already undergone thorough review, we are not expecting to make changes.

2.  We will dialog about the proposed categories via e-mail and agree on final recommendations at a future meeting.

3.  Further discussion is required as to the locus of responsibility for providing e-resource descriptions before a recommendation can be made.

II.  Updates, Questions, Announcements

1.  Given availability of full text of newspaper titles in other sources, Watson asked Ward and Hogenboom to explore with CPS the possibility of trading in Newsbank for the full text version of the Chicago Tribune.

2.  Watson reported that in light of continuing problems with access to BIP, she had queried Jo Kibbee about the possibility of switching from Bowker back to Ovid.   The reason for the original switch to Bowker was the absence of the publisher information file in Ovid.  Watson will inquire re:  current coverage and pricing of Ovid BIP.

3.  Current trial of PsycArticles through Ovid.  Only part of the database is available at this time.

4.  Chinese Academic Journal (CNKI) on trial through CIC.  The trial has revealed serious technical problems (e.g., failure to operate within Netscape) and will be withdrawn until these can be solved.

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PROFESSIONAL VACANCIES LIST

Copies of job announcements are available from the Library Personnel Office.

JOB, TITLE, LOCATION, CLOSING DATE

Director of Youth Services, Park Forest Public Library, Park Forest, IL, application review will begin immediately and will be accepted until the position is filled.

University Librarian, University of California, Riverside, CA, March 1, 2002

Music Librarian, Northern Illinois University, DeKalb, IL, March 1, 2002

Reference Librarian/Library Instruction Coordinator, Owen Library, University of Pittsburgh at Johnstown, Pittsburg, PA, March 9, 2002

Digital Projects Coordinator, University of California, Los Angeles, CA, March 29, 2002

Library Director, University of Missouri-Rolla, MO, April 15, 2002

Science & Technology Services Librarian, University of Oregon, Eugene, OR, April 30, 2002

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Academic Search Position Update

Position Filled

Chinese Studies Librarian/Cataloging Coordinator – Shu Yong Jiang

Title	Search Opened	Search Extended	Search Closes	Search Cancelled	Interviews Scheduled
Asst Undergraduate Librarian for Diversity Services	09-25-01		11-09-01		Dec 4, 7, & 20, 2001
Coordinator for Information Literacy Services and Instruction	10-1-01		11-29-01		Jan 11, 25, & 31, 2002
Head, Serials Cataloging	10-23-01		12-04-01		March 5, 6, & 11, 2002
Vis Research Info Specialist Library Systems Office	10-21-01		Extended
Assistant Reference Librarian (2 positions)	11-5-01		12-20-01		Feb 1, 13, 18, 21, 2002
Assistant ACES Librarian	11-05-01		12-20-01		Feb 19 & 26
Assistant Biology Librarian	11-27-01		01-11-02		Feb 20, 25, & 28
Vis IL Newspaper Project Cataloger	12-05-01		01-04-02		Jan 31, 2002
Mortenson Distinguished Prof & Director of the Mortenson Center for Int’l Library Programs	12-1-01		05-01-02
Anthropology/Sociology Subject Specialist	01-16-02		03-15-02
Archivist for Electronic Records	01-17-02		02-28-02
Middle Eastern Studies Librarian	02-04-02		03-29-02
South Asian Studies Librarian	02-04-02		03-29-02
Reference Law Librarian	02-04-02		03-29-02
Music Digital Services Coordinator	02-04-02		04-01-02
Commerce Digital & Data Services Librarian	02-18-02		04-01-02
Commerce Information Services Librarian	02-18-02		04-01-02
Head, Slavic & East European Library	02-18-02		05-03-02
Brittle Books Coordinator	02-18-02		03-22-02
Digital Library Research Programmer	02-18-02		03-08-02

Complete position announcements, including listings of the members of search committees, are available on the Library Human Resources website.  The URL is http://www.library.uiuc.edu/administration/human/positions/employment.htm

Support Staff Positions Open

Library Clerk II, 100%, Law Library
Library Clerk III, 50%, Circulation Library
Library Clerk III, 50%, Circulation Library
Library Clerk III, 50%, Circulation Library
Library Clerk III, 50%, Asian Library
Library Clerk III, 100%, Government Documents Library
Library Technical Specialist, 100%, Music Library

Support Staff Positions Filled

Library Clerk II, 100%, Law Library – Diane Thomson

(J. Lowder)

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