Library Office Notes

FEBRUARY LIBRARY EXHIBITS

Black History:  Spotlights of Political Change
Government Documents Library, Main Hall Wall Cases

Chinese Presence in Cuba
Latin American and Caribbean Library Display

Blacks in Chicago
Main Hall Cases

This was their Land:  Native American Indians in the U. S.
Map and Geography Library

The Euro is Here!
Modern Languages and Linguistics Library

John Philip Sousa and the Star Spangled Banner
Mueller Case, East Foyer

Abraham and Mary Lincoln:  Greatest President, Least Known First Lady?
Rare Book Room
(February 4-March 23)

Welcome Back Bears:  The U of I Connection, 1920-2001
University Archives

University of Illinois Library Office of Development and Public Affairs

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Executive Committee Meeting Minutes
January 14, 2002

Present:  Richard Griscom, Janis Johnston, Bill Maher, Beth Sandore, Sue Searing, Beth Woodard, Greg Youngen

Approval of Minutes

The minutes from the January 9 meeting were approved.

Questions

It was brought to the committee’s attention that several committees' web pages need to be updated.  It was agreed that updated information should be sent to the Systems Office.

Review of the Effectiveness of the Restructured Cataloging Policy Committee

EC reviewed the evaluation submitted by the CPC following a year of operation in a new, streamlined structure, along with comments from several librarians regarding its effectiveness.  The EC agreed there is not enough communication coming from CPC and insufficient opportunities for input to the committee from librarians (both catalogers and public service librarians) not serving on CPC.  Improving documentation and outreach, quarterly forums, different chair structure, and a list serve of those who are currently cataloging will be presented to Paula Kaufman as recommendations for improving the CPC's effectiveness.  EC will recommend Paula meet with the chair of CPC.  EC will revisit this issue after Paula’s report is received.

FRC Representation for Technical Services

EC considered a proposal from the Technical Services Division to appoint Barbara Henigman as its representative to the Faculty Review Committee, but to excuse her from FRC's review of annual evaluations.  The reason is too few tenured faculty in the division and increased pressures on the division's work at this time.  EC realized the problem with having only one tenured faculty member in a division when it is time to review faculty but had serious reservations about the proposal's impact on the fair evaluation of Technical Services librarians.  The committee agreed that Technical Services will be represented in all FRC activities except the review of annual reports.   EC will voice its concerns to Paula Kaufman.  The issue will be addressed at a later date.

Meeting adjourned at 3:10 p.m.

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Executive Committee Meeting Minutes
January 28, 2002

Present:  Paula Kaufman (chair), Dick Griscom, Janis Johnston, Bill Maher, Beth Sandore, Sue Searing, Leslie Troutman, Beth Woodard, Greg Youngen; Bob Burger, visitor

1. Approval of Minutes of January 14 Meeting

Minutes will be revised and reviewed again at the next meeting.

2. Continued Discussion of Technical Services Issues – Bob Burger

Bob has been meeting with the Tech Services librarians who work in Acquisitions and Cataloging to talk about workflow and related issues.  Some of the things that have come up are:

—There needs to be an univocal control of original and rapid cataloging.

—There need to be more people that others can go to with questions.

—Tech Services needs to develop an internal quality control program to figure out where errors are happening and why, and correct them.

—Many grad assistants create a constant cycle of training, turnover, and more training.  Tech Services needs a more stable workforce.

—Two different cultures exist in Original and Rapid cataloging, which puts pressure on the supervisors to communicate well with one another.

—An overview, "system thinking" training, or in-depth orientation could help people see how what they do affects others in the library.

—The burden to represent UIUC's interests in national forums currently falls almost solely on Barb Henigman.

—Bob is starting to envision a "cataloging academy" for professionals – a monthly or bi-monthly program focusing on specific issues -- and possibly a certificate program for staff.

3. Recommendation of Members for Tenure Appeal Committee

A committee was recommended.

4. Recommendation of Full Professors to Review Letters of Intent for Promotion to Full Professors

Recommendations were made.

5. Cross-Campus Initiative for Research in Primary Artifacts – Beth Sandore

The sub-committee chaired by Beth Sandore identified other campus units they believe may be interested in collaborating on an initiative that builds on the investment the campus has made in the library collections and other primary resource materials.   Some suggestions were:

—Not only to support scholarly uses of materials but also to study scholarly processes that employ primary source materials.

—To offer fellowships to faculty, graduate students, and post grads to conduct research using the collections.

—To promote research in pairs – scholars collaborating across disciplines -- to gain a better understanding of how people are using the collections for research.

—To host a colloquium series about the use of the collections in research.

—To develop interdisciplinary courses such as Discovery courses for freshmen, capstone courses for juniors and seniors, and special focus courses for grad students.

It was suggested that the sub-committee consider focusing on undergraduate research and scholarship, which is an emerging priority on campus.  The sub-committee will send the final draft of the initiative to the faculty for comments.

6. Voyager Update – Paula Kaufman

The ILCSO Board of Directors passed a motion endorsing in principle the recommendation to base the architecture of the new system on separate databases for each member institution, contingent on reasonable cost and adherence to time guidelines.

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Academic Search Position Update

Title	Search Opened	Search Extended	Search Closes	Search Cancelled	Interviews Scheduled
Chinese Studies Librarian/Cataloging Coordinator	07-06-01		08-17-01		Oct 26, Nov 2, & 9, 2001
Asst Undergraduate Librarian for Diversity Services	09-25-01		11-09-01		Dec 4, 7, & 20, 2001
Coordinator for Information Literacy Services and Instruction	10-1-01		11-29-01		Jan 11, 25, & 31, 2002
Head, Serials Cataloging	10-23-01		12-04-01		Jan 10 & 14, 2002
Vis Research Info Specialist Library Systems Office	10-21-01		Extended
Assistant Reference Librarian (2 positions)	11-5-01		12-20-01		Feb 1, 13, 18, 21, 2002
Assistant ACES Librarian	11-05-01		12-20-01		Feb 19 & 26
Assistant Biology Librarian	11-27-01		01-11-02		Feb 20, 25, & 28
Vis IL Newspaper Project Cataloger	12-05-01		01-04-02		Jan 31, 2002
Mortenson Distinguished Prof & Director of the Mortenson Center for Int’l Library Programs	12-1-01		05-01-02
Anthropology/Sociology Subject Specialist	01-16-02		03-15-02
Archivist for Electronic Records	01-17-02		02-28-02
Middle Eastern Studies Librarian	02-04-02		03-29-02
South Asian Studies Librarian	02-04-02		03-29-02
Reference Law Librarian	02-04-02		03-29-02
Music Digital Services Coordinator	02-04-02		04-01-02
Commerce Digital & Data Services Librarian	02-18-02		04-01-02
Commerce Information Services Librarian	02-18-02		04-01-02
Head, Slavic & East European Library	02-18-02		05-03-02

Complete position announcements, including listings of the members of search committees, are available on the Library Human Resources website. The URL is http://www.library.uiuc.edu/administration/human/positions/employment.htm

Support Staff Positions Open

Library Clerk II, 100%, Law Library
Library Clerk II, 100%, Law Library
Library Clerk III, 50%, Circulation Library
Library Clerk III, 50%, Circulation Library
Library Clerk III, 50%, Circulation Library
Library Clerk III, 50%, Asian Library
Library Clerk III, 100%, Government Documents Library
Library Technical Specialist, 100%, Music Library

(J. Lowder)

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