Library Office Notes

FEBRUARY LIBRARY EXHIBITS

Black History:  Spotlights of Political Change
Government Documents Library, Main Hall Wall Cases

Chinese Presence in Cuba
Latin American and Caribbean Library Display

Blacks in Chicago
Main Hall Cases

This was their Land:  Native American Indians in the U. S.
Map and Geography Library

The Euro is Here!
Modern Languages and Linguistics Library

John Philip Sousa and the Star Spangled Banner
Mueller Case, East Foyer

Abraham and Mary Lincoln:  Greatest President, Least Known First Lady?
Rare Book Room
(February 4-March 23)

Welcome Back Bears:  The U of I Bears Connection, 1920-2001
University Archives

University of Illinois Library Office of Development and Public Affairs
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LSSC Elected Positions

Chair:  Gil Witte
Vice-chair:  Ruby Jahr
Secretary:  Julie Watkins

Admin. Council Attendee:  Jane Somera (back up, Jan Adamczyk)
Faculty Meeting Attendees:  Renee Hough and Eileen Schroeder
Strategic Planning Attendee:  Lorna Engels
Library Reconfiguration:  Jan Adamczyk

Division Liaisons:
Admin. Services:  Eileen Schroeder* (12/02) 333-7326   enschroe@uiuc.edu
      (back-up, Carole Koppe* (12/02) 333-5481)
Area Studies:  Jan Adamczyk (12/03) 333-1349   adamczyk@uiuc.edu
Arts and Humanities:  Renee Hough (12/03) 244-1356   r-hough@uiuc.edu
Central Public Services:  Marla Crook (12/03) 333-2667   crook@uiuc.edu
Central Public Services:  Gil Witte* (12/02) 244-1891   g-witte@uiuc.edu
Life Sciences:  Ruby Jahr (12/02) 244-3590   r-jahr@uiuc.edu
Physical Science and Engineering:  Sharon McFarland (12/03) 333-7469   shamcf@uiuc.edu
Special Collections:  Jane Somera (12/02) 333-3777   j-somera@uiuc.edu
Social Sciences/Law:  Lorna Engels (12/02) 244-1865   l-engels@uiuc.edu
Technical Services:  Tonya Webb (12/02) 333-4164   t-mccoy@uiuc.edu
Technical Services:  Julie Watkins (12/03) 333-1054   julifolo@uiuc.edu

*Second term.

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2002 ALA Conference in Atlanta

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User Education Committee Meeting Minutes
December 10, 2001

Present:  Linda Ackerson, Bob Burger (temporary chair and minute-taker), Paul Callister, Lori DuBois, Frances Harris, Karen Hogenboom, Chris Quinn, Sarah Reisinger

Absent:  Cindy Ashwill, Lynne Rudasill, Sue Searing, Julia Spann, Jane Wiles

1.  The minutes of the November 12 meeting were approved and accepted.

2.  Information Literacy Coordinator Search:  Bob told the Committee about the four candidates for the position and their interview dates.   After reviewing the job announcement, the Committee thought about several questions that could be asked during their time with each candidate.  A list of the questions suggested by the Committee will be forwarded to them under separate cover.  The Committee also suggested that a few other librarians who have strong interest in the area join them at the meeting with each of the candidates.

3.  Visiting Scholars' Web Page:  The Committee discussed the draft of the Visiting Scholars' Web Page that was created by Sarah Reisinger.   Suggestions were made to Sarah, who will revise the draft accordingly.

4.  Fall Workshop Report:  The Committee will discuss this at the next meeting.

5.  Updates and Reports:

TA training plans:  Sue is pursuing the training plans for teaching assistants.   This includes reserving rooms, registration and marketing.

Budget for Current Year:  Sue reported prior to the meeting that the Committee had received funding for the Snag-It Software, as well as funding for materials distribution.   For Snag-It, we have to determine how many potential users there will be and then proceed accordingly.

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User Education Committee Meeting  Minutes
January 14, 2002

Present:  Susan Searing (Chair), Linda Ackerson, Cindy Ashwill, Bob Burger, Paul Callister, Lori DuBois, Frances Harris, Karen Hogenboom, Lynne Rudasill, Julia Spann

Absent:  Chris Quinn, Sarah Reisinger, Jane Wiles

The agenda was reviewed and approved.  The minutes of December 10, 2001, were approved.

Fall 2001 Workshop Report

A statistical report was distributed to the committee members, detailing in chart form the results of workshop efforts during the Fall 2001 Semester.  A total of 53 workshop sessions were offered.  There were six different types of workshops, including: Articles, Finding Books and Journals, Government Resources, Evaluating the Web, Interlibrary Loan and Statistics.  Total actual attendance for the semester was 511 out of the 1166 workshop session slots created.  When compared to the Fall 2000 Semester, there was no significant increase in percentage of slots filled this Fall 2001 Semester (37% and 38%, respectively).  For those 1002 individuals required to take the quiz, 829 actually completed the quiz.

Publicity was carried out through a variety of media, including teaching assistants and professors, the Library Workshop News publication, the Library's web page, the Daily Illini, posters, flyers and the GradTimes.  The majority of attendees (66%) replied on the survey that they had heard about the workshop(s) from their teaching assistants and professors.

Going forward, marketing will be tracked more specifically by type of medium:   electronic, paper or person (i.e., TA/professor).  Lori DuBois is instituting an on-site instruction program in the dormitories for the Spring Semester to see if this may improve the attendance and participation rates.

Teaching Assistant (TA) Workshops:

Cheelan Bo-Linn (Office of Instructional Resources) wants to look at the week of February 25 as
a possible training time.  Noon-1:00 p.m. and 5:00-6:00 p.m. are the best time slots.   Each workshop will have at least two instructors.  Volunteers designated at the last meeting for teaching these workshops were:

Karen Hogenboom, Paul Callister, Lynne Rudasill -- social sciences and law
Linda Ackerson and another volunteer (possibly Lura Joseph) -- science and math
Sarah Reisinger and another volunteer (possibly Chris Quinn) -- humanities

The workshop leaders will determine the dates and times and make space arrangements; Sue will collect the information and forward it to OIR.  OIR will handle the publicity and the User Education Committee can handle the RSVPs.  It was also agreed that the Spring Semester would serve as a "pilot" period for the training and that the group would wait on the results (i.e., response) before planning further.

Luncheon Dates and Topics:

Julia Spann reserved the following luncheon dates for the committee:

Thursday, February 28 (Room 210)
Wednesday, March 27 (Room 215)
Thursday, April 25 (Room 215)

Start times will be 11:30 a.m. at the Union Hall Ballroom on the second floor.

Possible topics for discussion (to include guest speakers at times, if available) were:

Difference Between User Education and Information Literacy
Tricks of the Trade
Marketing--Getting the Word Out with Faculty
Web Instruction Design for Teaching with Speaker Mike Twidale, GSLIS

The group will see if we can get Mike Twidale for the February 28 luncheon.

Other Updates and Announcements:

A.  Teaching Alliance

February 8 -- Jim Gentry, College of Commerce and Business Administration is speaking on "Teaching for Exemplary Learning."  Pat Lawton, GSLIS, will be working with him on this.

B.  Coordinator Search

One candidate has been seen so far.  Bob Burger will send reminders for the next two interviews.

C.  Departmental Instructional Efforts and Other News

Beth Woodard -- Extending deadline to register for the Immersion Institute being held in Colorado
Springs, Colorado.

Cindy Ashwill -- Met with Peggy Steele and Bob Burger to discuss preliminary plans and publicity for the transition to the Voyager system.

Voyager Implementation -- First "launch briefing" (all-staff information session) will be held on Wednesday, January 30, from 10:00 a.m.-12:00 p.m.  System manuals can be found on newer release of the software which UIUC will have.

Lori DuBois -- Public Interface and Training Teams.  Lori is on these committees and will keep the group informed as she becomes aware of developments.

Lynne Rudasill -- A lot of requests coming in for sessions.  Allison Sutton, Psychology Librarian, is really doing well with the offerings.  There are eight sessions scheduled for the first two weeks of the Spring Semester.

Paul Callister -- 300 students scheduled for Lexis-Nexis and Westlaw.  Legislative History also being taught.  Working on a proposal for advanced legal research for next year.  Librarians are the primary ones providing the instruction.

Frances Harris -- Her GA is redesigning their web page.  Lots of creative learning tools such as "Who Dunnit" -- a game to help students refine their library search skills.

Karen Hogenboom -- Tutorial for finding government documents being developed.  Mary Mallory is teaching LIS 424, Government Documents, this semester.

Lori and Sue will attend the CIC instructional librarians half-day meeting at the ALA Midwinter Meeting in New Orleans.  Among the topics for discussion are assessment and marketing to teaching faculty.  ACRL working sessions will also be attended.

Budget:  The committee received all its requests for FY02.  SnagIt, a screen-capture software program, will be implemented.  The Systems Office will be consulted to see if it is better to implement through a network or individual desktops.

Cindy and Lori will confer about the $1000 approved for workshop flyers and promotional expenditures.  Lynne suggested using the LibNews listserv to announce the availability of workshop flyers and ask people to request the number they need.   (Previously, the flyers were handled as GEN documents.)

Meeting was adjourned at 10:15 a.m.

Next meeting:  February 11, 2002, 9:00 a.m., Room 428 Library.

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Library Staff Steering Committee Meeting Minutes
January 23, 2002

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EIRC Meeting Minutes
January 31, 2002

All present except Karen Schmidt, Nuala Bennett attending for Lisa German

The meeting was largely devoted to review of division priority 1 and 2 requests.

A. Priority I items

1.      Chicago Tribune

The Tribune appears to be available via EBSCO NewsSource.  Watson has asked Sharon Clark for a clarification of her purchase request.  [Seems likely that only business-related articles are available through EBSCO.]

2. 19th Century Masterfile

Watson may suggest that Humanities use the $2,100 they designated from their special $29,000 e-resource allocation rather to fund this new resource rather than to add simultaneous users to Contemporary Authors, since turnaways based on usage reports for CA seem bearable.

3. PCI Full-Text

Watson pointed out that although PCI has low use as an index, addition of full text might increase use.  A few members had tried the product and found only a very small amount of full text included.  Large results sets may have only very few text links and, strangely, not all these links are live.  Lura and Chris will formally evaluate especially as to cost/benefit ratio.

B. Priority II items

1.     ComIndex (requested by communications)

A membership discount and print cancellation bring down the cost of this index.   Watson moved that we go ahead and fund this given its low cost and it usefulness to under-served areas (speech communications as well as communications).  The committee concurred.

2. British and Irish Women’s Diaries and Early Encounters in North America.

Discussion of these two resources centered on the excellence of the products, their relative priority for the selector, their high cost, the magnitude of CIC discounts, the absence of vendor- provided use statistics and the fact that all content is not yet available.  There was a question raised regarding the priority of the History E-Book project.  Chris will inquire about priorities.

3. Current protocols in Molecular Biology/ Current protocols in Immunology

CPMB has already received partial recurring funding from the interdisciplinary journals fund and the balance for this year only from Katie Clark.  What is being requested is $3,000 in recurring money to annualize the subscription.  Since no recurring money is available, continued funding will have to be deferred until next year.  We will consider CP Immunology along with other requests for new resources.

4. PsycARTICLES

The research library community agrees that this product is far too expensive.  We are being asked to pay $26,000 for 42 journals.  (Cf. $~14,000 for access to 700 Kluwer journals.)  The journals are, of course, important to the field.  We will have trial access through Ovid beginning Feb.1.

5. ProQuest Education Complete

This is another expensive product and poorly described in terms of actual coverage.   Watson wants to talk over with Nancy O’Brien ways to provide full text access to Education journals at a lower cost.

II.     Assignments.

1. Chris and Lura evaluate PCI full-text

2. Mitzi and Janice evaluate PsycARTICLES

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