Library Office Notes |
| University of Illinois Library at Urbana-Champaign |
No. 47, December 21, 2001 Edited by: Dixie L. Trinkle |
| The deadline for submitting items for publication is Wednesday at 5:00 p.m. Send items to L.O.N., 230 Library, MC-522 E-mail: trinkle@uiuc.edu FAX: 217-244-4358 |
| Thesaurus Construction Project Expected to be funded January 2002 and completed by December 2002. Hourly work ($15/hour) available as Graduate Assistant, Graduate Hourly, Academic Hourly, or independent contractor position. Duties will include reviewing government environmental compliance manuals to create a new Thesaurus of terms in the field of waste management. When completed, the Thesaurus will be used in a searchable web database. |
Preferred Background: Completion of a course in Indexing/Abstracting or experience in indexing or thesaurus creation. To apply, contact: Lynn Hanson, Graduate School of Library and Information Science |
DECEMBER LIBRARY EXHIBITS
Winter Break: Activities for Adventurous Minds
Government Documents Library, Main Hall Wall Cases
(December 6-January 15)
"Las Posadas" en America Latina
Latin American and Caribbean Library Display
Architecture Design Thesis 2001: Preparation Results
Main Hall Cases
This was their Land: Native American Indians in the U.
S.
Map and Geography Library
2001 Nobel Prize in Literature:
V. S. Naipaul ... a colonial without a past, without ancestors
Modern Languages and Linguistics Library
Understanding the Falun Gong Phenomenon
Persecution Meets Principle
Mueller Case, East Foyer
ACES Library
Rare Book Room
Movie Quotes Contest
Undergraduate Library
Welcome Back Bears: The U of I Bears Connection,
1920-2001
University Archives
Pearl Harbor
University Archives
(October 14)
University of Illinois Library Office of Development and Public Affairs
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User Education Committee Meeting Minutes
November 12, 2001
Present: Sue Searing (Chair), Paul Callister, Linda Ackerson, Cindy Ashwill, Bob
Burger, Lori DuBois, Frances Harris, Karen Hogenboom, Sarah Reisinger
Absent: Chris Quinn, Lynne Rudasill, Julia Spann, Jane Wiles
Teaching Assistant (TA) Workshops:
Efforts were initiated with OIR last year to give workshops to TAs as part of the TA
teacher certification program. OIR requested that one-hour workshops be scheduled
for 5:00 p.m. weekdays or during the lunch hour. The Committee needs to work out the
details and determine the content. Discussion followed concerning target audience
demographics, subject areas the TAs represent, etc. A hands-on workshop in a
computer lab might not be the best use of the time.
There was a strong sentiment to offer discipline-based workshops which would cover the
range of library instructional services and include an interactive component. Each
workshop should have two instructors. Volunteers for teaching these workshops are:
•Karen and Paul -- social sciences and law
•Linda and another volunteer (possibly Lura Joseph) -- science and math
•Sarah and another volunteer (possibly Chris) -- humanities
Discussion concluded with the following general format for the workshops:
1. Show resources that are available to the TAs as teachers - the library workshops,
the Learn to Use the Library web page, the general layout of the Library web pages, etc.
2. A practical exercise, such as presenting sample assignments that could be tweaked
to include true information literacy competencies.
The Committee decided that it was probably too late in the Fall semester to offer these
workshops and will instead focus on the week of January 28. If there is a TA
orientation for the Spring semester, publicity could be distributed there.
Sue will contact OIR and propose this plan. She'll ask questions about enrollment, a
registration procedure, etc. It would be very helpful to have an e-mail enrollment
process so TAs could be queried about their specific interests.
Announcements and Updates:
A. Bob Burger reported on the status of the search for the Information Literacy
Coordinator. It's still open. Bob will check on the response we're getting.
B. Sue reported on the next event for the Teaching Alliance, which will be held on
November 30 from 11:30 to 1:30 in Room 509 of the ACES library. Lisa Hinchliffe will
talk about designing and using electronic classrooms.
C. Lori shared preliminary statistics from this semester's workshops. Two more
article workshops are still scheduled. Numbers seem to be holding from this time
last year.
D. Sue reported that she submitted the Committee's request for the FY03 budget.
Even though the budget process has been suspended, our needs are on record.
Since the screen capture software is under $250, we'll see if it can be purchased
now.
E. Other instructional issues:
On Wednesday, November 28, there will be a Voyager preview in the GSLIS lecture hall (Room
126), from 10:00 to 4:00. Registration is required. Committee members are
encouraged to attend.
Frances will share her web evaluation instructional materials with the group. Most
of these can be found at http://www.uni.uiuc.edu/library/computerlit.
Notes and links for a lecture, which are not linked from this site, can be found at
http://www.uni.uiuc.edu/library/computerlit/evaluationlecture.html.
Update on "Learn to Use the Library" Web Site:
•Lynne was not present to discuss the Faculty section.
•Cindy reported that she and Roxanne feel comfortable with the Alumni and Friends
information that is on the page.
•Sarah requested further information for the Visiting Scholars section.
The group discussed eligibility, net IDs, etc., and concluded that the page should be kept
simple, since things are in such a state of flux.
Action Items:
•Learn to Use the Library web site.
•Frances will forward last year's FAQ notes to Lori, who will check them.
•Karen will look at the Students - Research Process page.
•Lori will fix the Students' one-on-one help section.
Sue will follow up on the TA workshop arrangements. The people mentioned above will
teach the workshops.
(Frances Jacobson Harris)
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Administrative Council Meeting Minutes
November 19, 2001
Present: Paula Kaufman, chair, Bob Burger, Tina Chrzastowski, Bart Clark, Alan Conrad, Roxanne Frey (for Lyn Jones), Richard Griscom, Barbara Henigman, Deloris Holiman, Barbara Jones, Cindy Kelly, Betsy Kruger, Nancy O’Brien, Diane Schmidt, Karen Schmidt, Susan Schnuer (for Marianne Choldin), Paula Watson, Karen Wei, Jane Williams (for Janis Johnston), Joyce Wright
1. December 26 Policies
The Library will be open from 1:00 – 4:45 p.m. If a unit doesn’t have enough coverage for that time period, they should contact their Division Coordinator or Human Resources. Only one person is needed in each library during this period. Only Libraries in buildings that are locked may be closed.
Planning and Budgeting will check to see what the schedule is for each building being open on December 26. You should assume that your building will be open unless Planning & Budgeting contacts you. It was also confirmed that scheduling closures during lunch hours is not appropriate. If there is insufficient staff to provide coverage, Human Resources or the Division should be contacted to provide staff.
As an aside, it is imperative that all moves or work needing an O&M trade be scheduled and coordinated through the Planning and Budgeting office.
2. Work Stoppage
The impending work stoppage was discussed.
3. Serials Implementation
The committee met last week. The first task is to repeat the survey that was done in 1998. The survey asks for staffing levels, equipment that can be used for serial check in, and how many serials received directly. The second task is to begin the thought process and to get people to identify and write down all the database control numbers for their active serials.
4. Oak Street Selection
Selection of items for Oak Street must begin. The hope is that one million volumes will be selected by this time next year. A form has been sent out asking for detailed information. This information is critical, but Betsy will try to modify and simplify the form. It is not expected that this will be a title by title selection process. One possibility is to look for whole series that can be transferred.
The plan is that as books are sent from the libraries to the stacks, the same number of books in stacks should be selected to go to Oak Street to avoid the overcrowding in the stacks that there is now. The other alternative is that books are sent directly to Oak Street. There will be meetings of Division Coordinators on December 3 and December 17 to discuss workflow, schedules, and targets for selection.
5. Communication #21
EC has asked for AC’s input regarding setting librarianship goals for faculty. AC’s consensus response (with one dissension) is to try the following for 1-2 years: Assistant librarians set goals with the heads of their units, head of units set goals with division coordinators, division coordinators set goals with their division advisory committees and with the University Librarian. It was also recommended that there be meetings on a quarterly basis to discuss progress. With this recommendation comes another to provide quality training on goal-setting.
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Executive Committee Meeting MinutesPresent: Paula Kaufman, chair, Dick Griscom, Janis Johnston, Bill Maher, Beth Sandore, Sue Searing, Leslie Troutman, Beth Woodard, Greg Youngen
Guest: John Weible
1. The November 12, 2001, minutes were approved.
2. Question Time
Paula received information from the Office of the Provost about the graduate assistant work stoppage scheduled for November 28-29. It will be distributed to members of the Administrative Council.
3. John Weible was a guest at the meeting and addressed systems issues that the committee had sent to him prior to the meeting.
4. The Committee approved a request from Karen Wei to split the South Asian and Middle Eastern Studies Librarian position into two positions.
The Committee will ask division coordinators to review their FY2003 budget requests and forward to the Committee proposals for faculty-position requests that represent new opportunities.
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Academic Search Position Update
| Title |
Search Opened |
Search Extended |
Search Closes |
Search Cancelled |
Interviews Scheduled |
| Women & Gender Resources Librarian | 06-20-01 | 08-02-01 | Appointment pending
|
||
| Chinese Studies Librarian/Cataloging Coordinator | 07-06-01 | 08-17-01 | Oct 26, Nov 2, & 9, 2001 | ||
| Head, Library Systems Office | 07-23-01 | 08-31-01 | |||
| Asst Undergraduate Librarian for Diversity Services | 09-25-01 | 11-09-01 | Dec 4, 7, & 20, 2001 | ||
| Coordinator for Information Literacy Services and Instruction | 10-1-01 | 11-29-01 | Jan 11, 25, & 31, 2002 | ||
| Head, Serials Cataloging | 10-23-01 | 12-04-01 | Jan 10 & 14, 2002 | ||
| Vis Research Info Specialist Library Systems Office | 10- -01 | 11-21-01 | |||
| Assistant Reference Librarian (2 positions) | 11-5-01 | 12-20-01 | |||
| Assistant ACES Librarian | 11-05-01 | 12-20-01 | |||
| Vis IL Newspaper Project Cataloger | 12/05/01 | 01-04-02 | |||
| Mortenson Distinguished Prof & Director of the Mortenson Center for Int’l Library Programs | 12/11/01 | 05/01/01 |
Complete position announcements, including listings of the members of search committees, are available on the Library Human Resources website. The URL is http://www.library.uiuc.edu/administration/human/positions/employment.htm
Support Staff Positions Open
Library Clerk II, 100%, Law Library
Library Clerk III, 50%, Asian Library
Library Clerk III, 100%, Education & SS Library
Library Technical Assistant, 100%, Chemistry Library
Security Guard, 100% Business Office
Support Staff Positions Filled
Accountant III, 100%, Library Business Office, Tiffany Yuan-Hsin
(J. Lowder)
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