ARTstor Quick Guide 
Meg Burger
Visiting
Assistant Librarian
Undergraduate
Library
http://www.library.uiuc.edu/arx
(217)
333-0224
mhburger@uiuc.edu
I.
Logon
a.
Click on Search/Browse for Images
b.
Click on Register in the top
right corner to register for a FREE account (this will enable you to use ALL
functions of ARTstor)
II.
Search Images
a.
Keyword Search (search option
available on Home page)
-
type in the name of an artist (i.e. Matisse), Type of
Work (i.e. photography), Period (i.e. impressionism), etc.
-
select All Collections in the
Select Collection pull down menu
(this is the most comprehensive search)
*Note: typing in the name of an artist using this search
method will not only pull up material produced by the artist but also works
where the artist is a subject or by artists who were influenced or taught by
the artist. In order to produce results
that include ONLY works created by that artist use the Advanced Search option
below.
OR
b.
Advanced Search (search option
available on the green toolbar at the top of every page)
-
type in one or a combination of keywords in specific
fields by choosing those fields in the provided pull down menus. (i.e. Creator, Title, Subject, Material, etc.)
III.
Viewing Images and Information
a.
Your results from either search will appear in one or multiple pages of
thumbprints. Double click on image for
image to enlarge.
- Use 
and 
signs to zoom in and out of
desired spaces on the image
- Use the double arrow icon to return the image
to its original size
- Use the “i” icon to
pull up information on the image
- Use the icon with 3 bullets and 3 lines to produce a list of all images in your set
results. Click on any title for that
image to appear.
- Use the grey
box with green line on the top icon to enlarge the image
- Use the disk
icon to save the image to a folder or any other desired location
b.
Double click on text below image for image and corresponding information
to enlarge
-
Use the Information and Image Properties tabs to view
biographical and technical information about the image.
IV.
Add Images to a Group
*Note:
You MUST create an Image Group in order to download images from ARTstor into the Offline Image Viewer (ARTstor’s
presentation software)
a.
After searching for images select those you wish to save to a group by
clicking on the thumbnail image once. A
yellow border will appear around the image.
b.
Go to Image Groups on the top
navigation bar and select Save Selected
Images into Group
c.
A window will appear with 2 pull down menus. The first is the pull down menu for
folders. All registered users are given
a My Work Folder folder.
Other folders can be created with Instructor
Privileges
d.
Use the radio buttons on the bottom of the screen and select Create new
group
e.
To create a new group, merely click inside the text area of the pull
down menu and type in the desired name.
f.
Click either Save or Save and Open to see the contents of
the group you just created.
V.
View Image Groups
a.
Go to Image Groups on the top
navigation bar and select Open Image
Group
b.
A window with appear asking you to select the Folder and then the subsequent Group.
c.
Click on Open
d.
Images will appear on screen as thumbnails
e.
Double click on images to enlarge
I.
Shared Folders
View
a.
Under Tools click on Access Shared Folders
b.
A window will prompting you to enter your full
name and provide the password that which your instructor gave you.
c.
Click Register
d.
“A confirmation message will appear, informing you that you have
successfully registered to the named folder and have Read Access, which will
allow you to view the image Groups in that shared folder.”
e.
“After you click “OK” in the confirmation message, you should see that
shared folder listed in the “View Image Groups” drop-down menu on the Welcome
Page.”
f.
“A confirmation message will also inform you that “A private shared
folder: <name> (your initials) has been created for you.” This means that your Instructor has created
private Student Work Folders for all the registrants to his/her shared
folder.
g.
This folder will allow you to engage in private, interactive, online
course instruction with your Instructor.
II.
Add Comments to Personal Notes and View Instructor Comments
a.
Double click on Text below
thumbnail to access Personal Notes and Instructor
Comment areas
b.
Window will appear with 4 tabs, the last two being Instructor’s Commentary and Personal
Notes
c.
Click on tab to view Instructor
Commentary
d.
Click on tab to view Personal
Notes area and double click in cream
area to prompt a text cursor for individuals comments
III.
Personal Collections
Upload Images
a.
Under Tools click on Personal Collection Image Upload
b.
A window will appear with 5 attachment spaces
c.
Use the Browse buttons to select
images from your hard drive that you would like to upload into your Personal
Collections folder.
*Note: These
images can be directly imported into the Offline
Image Viewer (OIV) for use in a presentation OR just use it as an online
storage for your images. You are given
500mb of space.
View/Edit Images
a.
Under the Tools menu click on
Personal Collection Administration to
view or edit image information.
b.
Click Browse to see the
thumbnails of all images in your folder
*Note: from
here you can double click an image, as you would any image from ARTstor, to enlarge it or see its corresponding
information.
c.
Click Edit to attach
information to the image (i.e. creator, date, etc.)
d.
Click New Category to create
separate “folders” for your images (Use the “drag and drop” method to move
images from one category to another)