UNIVERSITY OF ILLINOIS LIBRARY -- PURCHASE ORDER TERMS AND CONDITIONS

THIS TRANSACTION IS SUBJECT TO the Procurement Rules of the Chief Procurement Officer for Public Institutions of Higher Education which can be found at the following website: http://www.procure.stateuniv.state.il.us/rules2.htm.

SHIPPING:

American Agents: American shipments, unless otherwise specified in the order issued, are to be sent by the least expensive and safest method, adding transportation cost to the invoice. For items of lightweight, this will ordinarily mean parcel post (insured).

Foreign Agents: Do not send via ocean freight or air freight unless absolutely necessary. Shipments should be made via surface mail. If shipments must be sent by ocean freight or air freight, they must be cleared through U.S. Customs and should name the University of Illinois Library as the consignee. Our current customs broker is:

BDP International, 1796 Sherwin Drive, Des Plaines, IL
Phone: (847)795-2626, Fax: (847)795-2660

TAXES: Sales to the University (unless otherwise stated) are exempt from Illinois R.O.T. and Federal Taxes. The University's tax-exempt number is E9989-9779-04.

NO CHANGES IN THE ORDER are to be made except on documented instructions from the authorized Library purchasing official. Any attachments to the Purchase Order issued by the Library become part of the order.

THE ORDER AND THESE TERMS AND CONDITIONS PROVIDE A complete and exclusive statement of the terms of the agreement between the contractor supplier and the University of Illinois Library. No other terms and conditions, unless expressly agreed to in writing by the University of Illinois, will be accepted.

ALL ORDERS ARE SUBJECT TO termination and cancellation in any year for which the General Assembly fails to make an appropriation to make payments under the terms of the order.

Audits: 30 Illinois Compiled Statutes 500/20-65 requires the contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of the order or the date of final payment under the order, all books and records relating to the performance of the order and necessary to support amounts charged to the University under the order. The order and all books and records related to the order shall be available for review and audit by the University and the Illinois Auditor General. If the order is funded from contract/grant funds provided by the U.S. Government, the order, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. Failure to maintain the required books and records shall establish a presumption in favor of the University for the recovery of any funds paid by the University under the order for which adequate books and records are not available.

Non-Discrimination and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act, and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled "Equal Employment Opportunity", as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under the order.

CERTIFICATIONS: By acceptance of the order, the contractor certifies that: it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or a similar law of another state; if the contractor is an individual, he/she is not in default for a period of six months or more and in the amount of $600 or more on the repayment of any educational loan guaranteed by the State Scholarship Commission or made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education; neither it nor any substantially-owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (this certification applies only to purchase orders which exceed $10,000); it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state; it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois as a result of being convicted of a felony.

The Illinois Drug Free Workplace Act (30 Illinois Compiled Statutes 580) requires, in part, that contractors with 25 or more employees take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance programs, of prohibited activities and of sanctions that will be imposed for violation; and that individuals with contracts not engage in the manufacture, distribution, dispensation, possession or use of a controlled substance in the performance of the order. These requirements apply to orders of $5,000.00 or more. By acceptance of the order, the contractor certifies that it is in compliance with the Act.

In accordance with the State Prompt Payment Act (30 Illinois Compiled Statutes 540), the University shall deny or approve a bill for payment within 30 days after physical receipt of the bill. A payment is late if the date of payment is not within 60 days after the date of approval of the contractor's bill. Interest is calculated at the rate of 1% per month, or a daily interest factor of .00033. Interest amounting to $5 or less will not be paid by the University.

If, during the term of this contract, University determines that the contractor is delinquent in the payment of any debt to the State of Illinois as set forth in Section 50-11 of the Illinois Procurement Code (30 ILCS 500), the University may declare the contract void if it determines that avoiding the contract is in the best interests of the State.

Vendor certifies that it is not delinquent in the payment of any debt to the State, or certifies that the vendor has entered into a deferred payment plan to pay off the debt, in accordance with the Illinois Procurement Code (30
ILCS 500/50-11).

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