Order Form and Order Database Information

Monograph Order Form | Serials/E-book Order Form

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Notes on Using the Online Order Forms   |  Excel Database of Firm Orders Placed   |   Printable Firm Orders

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Notes on Using the Online Order Forms

1. To log on, enter your NetID and associated password (this is the same one you use to access NESSIE and the library forums).  Access is limited to fund managers and those whom they designate to place orders on their funds.  If you do not have permission to access the form, please contact Stephanie Baker (srbaker@uiuc.edu) or Beth Trotter (btrotter@uiuc.edu).  FUND MANAGERS MUST REQUEST PERMISSION FOR ANY STAFF OR GAs WHOM THEY WOULD LIKE TO HAVE ACCESS TO THE FORM.

2. Use the Tab key on your keyboard to quickly move from one field on the form to the next.

3. After submitting an order, use your browser's BACK button to return to the form.  The form will be populated with the information submitted with the last order.  You can now overwrite (or retain) any information for the next order.

4. All orders will be submitted directly to Acquisitions.  A copy of the order will be e-mailed to the person submitting the order.  Orders that have been submitted can be viewed by anyone in the Database of Orders Placed (see below for more information).

Excel Database of Firm Orders Placed

1. The Database of Firm Orders Placed is an Excel spreadsheet which lists all firm (monograph) orders placed via the online order form.  It is located in G:\Collections Info\Database of Orders Placed\Orders.xls.  

2. The spreadsheet is populated once a day by staff in Acquisitions.  It is read only and therefore can not be edited by fund managers or ordering staff. However, it can be downloaded to your own file on the G: or H: drives, edited, and then saved as a separate copy.

3. To quickly view your orders, sort the spreadsheet by the desired field (i.e. Name of Library/Unit Name).  To do so, click in the first cell of the column on which you wish to sort and click on Data / Sort.  You may sort by multiple criteria, such as first by Library/Unit Name and then by SubmitDate.  Click OK.

4. Orders placed will be saved in this spreadsheet for six months.  After this time, you can view the orders in Voyager Acquisitions.  For instructions on how to do so, see the documentation on Searching Voyager Acquisitions.

Printable Firm Orders

1. For a one page print out of each of your firm orders, open the MS Access file G:\Collections Info\Database of Orders Placed\Printable Orders for Fund Managers.mdb.

2. This database is updated daily.   Please allow one day after submitting an order before searching for it here.

3. For an easy one page printout of all of your recent orders, please see the Excel spreadsheet located in G:\Collections Info\Database of Orders Placed\Orders.xls (described above). 

4. Orders are listed in reverse chronological order.

5. To view only those orders for your unit, selected your unit's name from the drop-down list next to "Filter by Location" (note that your unit's name will not appear until you have placed an order) and click the Filter by Location button.

6. To print a record, click the Print Record icon.  NOTE THAT CHOOSING FILE / PRINT OR CLICKING THE PRINTER ICON LOCATED ABOVE THE FORM WILL RESULT IN ALL ORDERS BEING PRINTED.

7. Please close MS Access when you are finished printing.

For more information about placing orders in Acquisitions, see the Ordering section in the Online Manual for Fund Managers and Ordering Staff.

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